This is a full year, full-time, non-exempt position that will serve the DIISD General Fund departments. Wage based on the ESP I union contract with full benefit package available. The deadline for initial consideration is Wednesday, April 30, 2025, at 3:00 p.m.
Job Title: ECE Secretarial/Clerical Employee
Report To: Director of Early Childhood Education
Position Type: Full Time; 200 Days/12 Months
Union & FSLA Status: ESP I Union, Non-Exempt
Compensation: Based on the ESP I Clerical Grid

QUALIFICATIONS:

• Minimum requirements of High School diploma or equivalent.
• Two (2) years on the job secretarial/clerical experience preferred.
• High degree of proficiency in office procedures and protocols.
• Proficient in standard office equipment and word processing/business software applications and efficient use of current office technology.
• Excellent organizational skills.
• Good quality written and oral communication skills.
• Driving may be necessary for this position which would require a valid driver’s license.

GENERAL DESCRIPTION:

The role of the secretarial/clerical employee is to provide quality services to the department and work effectively with all constituents of the DIISD.

ESSENTIAL FUNCTIONS:

• Comply with all applicable policies, procedures, rules, regulations and Early Childhood Standards of Conduct.
• Act as Secretary to the Director and the Program Supervisor.
• Provide receptionist duties and handle essential correspondence, reports, bulletins, memos and other information pertinent to program operation.
• Provide assistance and guidance to office staff.
• Promote good public relations by neat appearance of self and proper attitude.
• Ability to work effectively with staff, parents, children and community persons.
• Serve as main contact and consultant for the Child Plus Data System.
• Assist the Director, Program Supervisor and various Service Area Coordinators to carry out their functions in a prompt, efficient, and businesslike manner.
• Maintain all child and family and personnel information and records in a safe and confidential manner.
• Ability to communicate appropriately and effectively both orally and in writing.
• Performs duties of receptionist including: answering telephones, expediting questions and requests in a courteous, tactful, prompt and appropriate manner, and greeting visitors.
• Performs confidential duties and maintains respect of this confidential information.
• Ability to organize and maintain all required records, reports and program documentation.
• Exemplary computer skills including, but not limited to, word processing, data entry, use of spreadsheets, electronic documents and various data management systems.
• Transcribe from written notes, recording apparatus and word processing data disks as the need arises.
• Assist with department grant development and data management and reporting requirements.
• Participate in ongoing professional development, both formal and informal, for enhancement of individual abilities, skills and knowledge required for maximum job performance.
• Serve as backup to all ECE Department secretarial/clerical employees as directed by administration.
• Must have regular and reliable attendance.

OTHER DUTIES AND RESPONSIBILITIES:

• Serve as a positive role model for DIISD constituents demonstrating how to be a responsible citizen and productive member of society.
• Adhere to DIISD Code of Ethics.
• Ability to carry out other associated duties as assigned by administration