ECE Administrative Assistant at JEWISH COMMUNITY CENTRE OF GREATER VANCOUVER

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

29.06

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Work, Waitlist Management, Payroll Preparation, Budget Tracking, Data Entry, Document Design, Human Resources Administration, Event Planning, First Aid, CPR, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Adobe, Google Platforms, English Writing

Industry

Wellness and Fitness Services

Description

Job Title: Administrative Assistant Reports to: Director, Early Childhood Education Hours: F/T Mondays-Fridays Wage Range: $24.14 - $29.06 Overview: Provide administrative and classroom support to ensure the efficient operation of the Early Childhood Education Department Qualifications: * Strong computer skills, including Word, PowerPoint, Excel, Adobe, Google hosted platforms and additional design programs * Excellent English speaking, writing and editing skills * Systems organization with close attention to detail * Three References * Valid Criminal Record Check * Valid First Aid Certificate with CPR or willingness to obtain * Responsible Adult certification or ECE/A License to Practice Responsibilities, as listed but not limited to: Management of clerical work for all ECE programs * Waitlist management * File management - paper and electronic * Payroll preparation – including BC Wage Enhancement submission * Lunch orders * Budget tracking, petty cash preparation, credit card reconciliation * Parent package preparation * Data entry and document design for admin and classroom purposes * Preschool Registration * Take lead during emergency situations in absence of Director or Coordinator * Office supply management including printer cartridges * Support Director or Coordinator with human resources administrative functions, including maintaining employee files, preparing employment documentation for approval, and coordinating appointments * Work with Director or Coordinator to maintain and update all ECE Staff and Family Handbooks In-Program Support * Educator on Shalom Aleph Preschool team, as required * In ratio to cover short periods of illness or absence of educators * School pick-up, as assigned or as required Event Planning * Work with Director or Coordinator to plan: all staff events, learning evenings, professional development days, family events * Arrange room bookings, submit set-up sheets Health, Safety and Nutrition * Perform monthly playground checks and coordinate repairs with JCC Building Manager * Maintain emergency supply stock * Maintain first aid supply stock Centre-wide Responsibilities Participate in functions and activities including social, holiday and fundraising events which may or may not occur within their usual designated hours of work

Responsibilities

Provide comprehensive administrative and clerical support for the Early Childhood Education Department, including payroll, budget tracking, and file management. Additionally, provide in-program classroom support and coordinate health, safety, and event planning activities.