Editorial Assistant (Australian Historical Studies) at University of Melbourne

Parkville, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

99864.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Editorial Support, Organizational Skills, Communication Skills, Workflow Management, Records Management, Social Media Outreach, Peer Review Tracking, Proof Checking, Financial Processing, Database Maintenance, Board Meeting Support, Digital Literacy, Online Submissions Systems, Style Conventions, Stakeholder Relationship Building

Industry

Education Administration Programs

Description

Role type: Part Time (0.4 FTE); Fixed term (12 months maternity leave cover) Faculty: Faculty of Arts Department/ School: Historical and Philosophical Studies Salary: UOM 5: $86,943 - $99,864 p.a. plus 17% super Work on Australia’s oldest and most respected history journal collaborating with editors, academics, publishers and public audiences. Apply now to support Australian Historical Studies’ quarterly production, shape scholarly communication, and grow your editorial, records and communications expertise. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As Editorial Assistant for Australian Historical Studies, you will support the Editors and Business Manager to deliver the journal’s quarterly issues. You will gain hands‑on experience managing editorial workflows, prize administration, financial and records processes, and social media outreach while collaborating with academics, publishers and the Editorial Board. Your responsibilities will include: Provide Editorial Support: Track submissions through peer review, coordinate editing and proofs, and assist editors and the publisher in processing submissions, maintaining production schedules and checking proofs. Manage Finance and Records: Record and process royalties and income, maintain accurate databases and filing systems, and liaise with University Finance as required. Support Board Governance: Schedule and support online Board meetings, provide timely data, prepare agendas and take minutes. Enhance Communications and Outreach: Respond to general enquiries and promote recent and forthcoming content on social media. You may be a great fit if: You have demonstrated experience in editorial support and publishing, with strong organisational and communication skills to manage diverse tasks and build effective relationships. You will also: Have an undergraduate degree with relevant experience or equivalent professional training. Demonstrate digital literacy and have experience using online submissions systems like ScholarOne Manuscripts and CATS Possess experience and technical knowledge in the style conventions associated with publishing and editing. Under the guidance of the journal’s board and editors be confident liaising with publishing companies to see projects through from production stage to publication Exhibit strong planning and organisation skills, managing tasks independently and meeting deadlines. Posess the demonstrated ability to present information clearly in person and in writing. Be adept at building and maintaining relationships with diverse stakeholders. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Historical and Philosophical Studies The School of Historical and Philosophical Studies lies within the Faculty of Arts and comprises the disciplines of History, Philosophy, History and Philosophy of Science, Classics and Archaeology, as well as the Program in Jewish Culture and Society. SHAPS offers a wide range of subjects in these disciplines and has large Honours and postgraduate student cohorts. It is home to the journal Australian Historical Studies. Established in 1940, the journal is published quarterly and is the oldest and most highly regarded academic journal focused on Australian history. The Faculty of Arts at the University of Melbourne is widely recognised as Australia’s foremost centre for the study of the Humanities and Social Sciences, bringing together leading scholars and educators across forty disciplines. We play a unique role at the University in preparing Melbourne students to be global citizens: as the largest community of Humanities and Social Sciences scholars in Australia, including the nation’s most significant concentration of language experts, we are forming the next generation of critical, ethically minded, responsible graduates who have the cultural competence to work constructively, respectfully and effectively in communities and workplaces around the world Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential! If this role is right for you, please apply with the following documents: Resume Cover Letter outlining how your interests and experience match this position. Please note that you are not required to respond explicitly to the selection criteria in the Position Description. Learn more about the application process, including tips and FAQs. For recruitment queries, email Oliver Bukasa hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 8 February 2026 at 11:55 PM; Melbourne time zone. Position Description: JR-007844 Editorial Assistant (Australian Historical Studies)_PD.docx Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The Editorial Assistant will support the Editors and Business Manager in delivering the journal's quarterly issues by managing editorial workflows, handling prize administration, overseeing financial and records processes, and conducting social media outreach. Key tasks include tracking submissions through peer review, coordinating editing and proofs, processing royalties, maintaining databases, and supporting Board governance meetings.