About our Team
The Lancet Microbe is part of The Lancet’s esteemed family of medical journals, dedicated to publishing top-tier science to improve lives. This international team is responsible for handling high-quality research, reviews, commentaries, and bespoke events that drive thought leadership in clinical microbiology and related fields. They build close relationships with research communities to offer personalized services to authors while ensuring the publication of exciting, thought provoking content. Additionally, the team engages in significant community and political activities to leverage change, reflecting their commitment to both scientific excellence and societal impact.
About the role:
This is an entry level graduate position based in Central London that would suit someone who is keen to establish a career within medical publishing. The role will consolidate basic publishing skills, offer close liaison with the Editorial department, and provide opportunities for personal development such as occasionally writing for Lancet journals. The successful applicant for this full-time post will report to the Editorial Assistant Team Leader and will be responsible for supporting the administrative processes of the Lancet family of journals and provide customer service to readers, authors, and reviewers. Special responsibilities can include picture research, managing author’s proposals and commissioning for review content, and the creation and production of tracking reports which are essential for an efficient flow of manuscripts and content planning. There will also be opportunities to assist with Editorial projects that will support The Lancet’s strategy.

Responsibilities:

• To assist the Editors in tracking manuscripts from submission to publication.
• To assist with the maintenance of our databases and web-submission system.
• Be a primary contact for members of the editorial team and be willing to help editors to work as efficiently as possible.
• Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process.
• Oversee efficient and accurate digital filing and file retrieval.
• Co-ordinate and maintain Lancet business continuity processes.
• Assist with running and navigating meetings and occasionally taking notes.
• Seek to improve processes both within our team and The Lancet as a whole. This is a busy role and small improvements can have a very noticeable positive effect.
• To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel.
• Administering stakeholders’ payments for the Lancet journals. Troubleshooting with payees and Elsevier payment departments to ensure timely payment.
• Provide support with holiday and absence cover for colleagues and train new starters.

Requirements:

• Undergraduate degree level is required.
• Strong English language skills, with sound communication and interpersonal skills.
• Must be able to work independently, but also be an excellent team player willing to adapt to the needs and requirements of a busy department.
• Strong organisational skills. A can-do approach to work and an interest in medical publishing. Good analytical and problem-solving skills.
• A customer and people focused approach is essential.
• Must be able to demonstrate a proactive and flexible attitude, with a keen willingness to show initiative.
• Proficient in using Microsoft Office packages.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• For this particular role, we do not expect daily attendance in the office. You will have a clearly defined schedule of work, and the way you use your weekly hours to complete it will be up to you.

Working for you

Additional Job Description We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the Business
A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand chal‐ lenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.
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Responsibilities:

• To assist the Editors in tracking manuscripts from submission to publication.
• To assist with the maintenance of our databases and web-submission system.
• Be a primary contact for members of the editorial team and be willing to help editors to work as efficiently as possible.
• Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process.
• Oversee efficient and accurate digital filing and file retrieval.
• Co-ordinate and maintain Lancet business continuity processes.
• Assist with running and navigating meetings and occasionally taking notes.
• Seek to improve processes both within our team and The Lancet as a whole. This is a busy role and small improvements can have a very noticeable positive effect.
• To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel.
• Administering stakeholders’ payments for the Lancet journals. Troubleshooting with payees and Elsevier payment departments to ensure timely payment.
• Provide support with holiday and absence cover for colleagues and train new starters

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• For this particular role, we do not expect daily attendance in the office. You will have a clearly defined schedule of work, and the way you use your weekly hours to complete it will be up to you