SUMMARY

JMIR Publications is seeking a full-time Editorial Assistant to join our editorial team. We are interested in applicants who are enthusiastic, outgoing, and service-focused recent college or university graduates (preferably from a health-related field), or an individual currently working as a research assistant, for the position of Editorial Assistant (previous experience working for a peer-reviewed journal is strongly preferred).
This is an exciting opportunity to join a growing editorial team as it supports a world-class community of editors-in-chief, editorial board members, reviewers, and authors. We are seeking someone with excellent administrative and organizational skills to coordinate communications and provide support to academic editors, authors, peer reviewers, and editorial staff.

EDUCATION

• A university or college degree/diploma (Bachelors or Masters), preferably in medicine, science, information technology, library/information science, or an adjacent field.

EXPERIENCE

• Proficiency with current office-productivity tools such as Google Suite, Microsoft Word, Slack, etc., as well as the ability to learn the organization’s web-based systems for communications and scholarly content delivery
• Experience in peer-reviewed STM publishing, including familiarity with searches conducted on electronic databases (e.g., Pubmed), is strongly preferred
• Experience in a scientific field and personal interest OR
• Administrative experience, especially in publishing OR
• A combination of education and relevant experience

PRIMARY DUTIES AND RESPONSIBILITIES

Reporting to the Peer Review Manager and working closely with the editorial team, the Editorial Assistant handles scientific manuscripts for our peer-reviewed scientific journals, and works closely with academic editors, authors, peer reviewers, and editorial staff to ensure they have the resources they need. Note: No copyediting or writing is associated with this role

KEY RESPONSIBILITIES:

• Monitor and support the peer review processing of scientific articles, ensuring timely completion and sufficient follow-up with editors or reviewers, and assisting with identifying and assigning peer reviewers
• Provide user support through the Zendesk ticket system
• Support editors, authors, and peer reviewers by providing information and resources
• Assist Managing Editors and Scientific Editors in daily journal-related tasks
• Assess article submissions to ensure articles meet quality checks or formatting requirements