Reuters is looking for a talented and experienced Editorial Operations Administrator to support our fast-paced and largest global newsroom in London. You will ideally have experience in a news agency or large media organisation.
You will have a proven track record as a team player and be a self-starter with plenty of initiative. As a key member of the Europe Editorial Operations team, you will work closely with senior editors across video, pictures and text to ensure that planning and managing administrative processes are seamlessly handled. Calm and resilient, you will know how to react quickly and efficiently to ensure the needs of our editorial teams on the ground are met. Extremely well-organised, you will also work on projects that span multiple countries and languages.
This is a full-time role that will require an in-office presence for four days per week and will report to the Regional Administrator.

As our Editorial Operations Administrator, you will be responsible for:

• Supporting our editorial operations in their daily workflows by establishing and adhering to best practices
• Own, manage and update the RVN Global Rosters
• Own and manage the relationship with our staffing agency that manage our contingent workforce
• Manage the approval of timesheets
• Provide support with vendor set-ups working closely with the Global Ops Team
• Cooperate with vendors and internal sourcing department and manage PO and receipting processes, manage editorial invoices
• Take ownership of our inventory tool, update and accurately enter and maintain data
• Manage subscriptions (TV, mobile phones, news feeds) and memberships and sharing budget information with the respective stakeholders
• Manage our fleet of company vehicles (registration, license, fuel and insurance cards, car fines, management of damages, parking authorisation
• Ensure that new staff is onboarded onto corporate systems, cooperation with IT department
• Provide regular input on major events including costs in your respective region
• Provide ad hoc support in a breaking news environment
• Cooperation with senior editorial management and other departments (Facilities, HR, AP) across the company
• Cooperate with facility management on health & safety, maintenance, business continuity
• Schedule calendar appointments (Outlook), meetings and group travel itineraries
• Plan and coordinate team events and other special events on and offsite
• Participate in training opportunities
• Identify potential innovations to enhance administrative workflows
• Cooperate with wider Editorial Operations Team and provide cover during holiday seasons