ARIZON DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
EDUCATION REGISTRAR
Job Location:
Address:
Education, Programs and Community Reentry
Central Office
701 East Jefferson Street
Phoenix, AZ 85007
https://corrections.az.gov/
Posting Details:
Salary: $49,140.00
Grade: 19
Closing Date: 03/06/2025
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified professional to assume the role of Education Administrator Program Project Specialist II, responsible for managing all of the activities related to student record and registrations. This position also reviews enrollment eligibility and facilitates effective student enrollment at the Central Office. If this is your call, Apply today!
Job Duties:
- Reviews enrollment eligibility and facilitates effective student enrollment, withdrawal, and transfer activities as well as all Special Education (SPED), Title I, and English Learner (EL) on all department documents and includes information received from Correctional Education Program Teachers (CEPTs) and Supervisors (CEPS).
- Enters all ADCRR student information and serves as the designated primary user and subject matter expert for the student information system (SIS) in accordance with all policies, procedures, and applicable federal and state laws
- Reviews AzEDS for integrity issues and immediately rectifies issues through working with the Arizona Department of Education (ADE) and the SIS, includes submitting tickets as necessary
- Receives all intake questionnaires, child find documents, and Primary or Home Language other than English (PHLOTE), and places them in Google Drive and the designated location as specified by the Education Leadership Team
- Creates and maintains accurate and updated student files that are compliant with all federal and state guidelines and are immediately available for inspection
- Provides guidance and advise to ADCRR staff and students on academic matters related to the high school program
- Assesses and evaluates all previous, current, and proposed courses as well as courses completed at a previous school for validation and ensures the appropriate credits are awarded and recognized
- Ensures all necessary and/or required credits and classes as stipulated by applicable federal and state laws are completed prior to the award of a high school diploma
- Assists with the compilation of documents and information necessary for compliance with all applicable federal and state laws as well as those required by ADCRR’s accrediting body (Cognia and CEA)
- Participates in the creation and updating of the AZELLA test list
- Participates in the creation of the school’s annual calendar and uploads and synchronizes the school’s final calendar in the SIS each school year
- Responds to internal and external inquiries within 24 hours in a professional and helpful manner consistent with the customer service guidelines from the Arizona Department of Administration (ADOA)
- Reviews all high school student information quarterly and provides quarterly progress reports and semester report cards to each CEPS
- Acts as a liaison between all complexes and Central Office for all matters related to student enrollment, withdrawal, transfer, and high school participation
- Ensures that all federal requirements according to the Federal Educational Rights and Privacy Act (FERPA), individuals with Disabilities Education Act (IDEA), and Amercians with Disabilities Act (ADA) are followed in all communications
- Drives on state business
- Other duties assigned as related to the position
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
- Federal and State laws, statues and regulations relevant to the area of assignment
- General activities and functions of community schools program
- Standard clerical procedures
- Business English including proper grammar, punctuation, and spelling
- Standard software applications including data base management
- Research methodologies and techniques
- Conflict resolution techniques
- Project management
Skill in:
- Proficient file maintenance
- Customer service skills
- Basic math
- Strong organization, and interpersonal relationship skills
- Proficiency in spelling, composition, and proofreading
- Oral and written communication
- Proper telephone etiquette
- Time management
- Motivation
- Prioritizing tasks
- Customer service
- Decision making
- Problem solving
- Conduct research
Ability to:
- Communicate clearly
- Use personal computer and software to develop or maintain spreadsheets and databases
- Maintain detailed and accurate records
- Operate standard office equipment
- Communicate effectively both in verbal and written form
- Establish and maintain effective and professional working relationships with students, parents/guardians, staff, and outside agencies
- Follow instructions with minimum direction
- Work independently with minimal supervision and make decisions within the framework of established guidelines
- Understand and maintain confidentiality of student and program information
- Perform general clerical duties including record keeping and filing
- Proofread material and make necessary corrections
- Accept, understand, and relate to students who have behavioral, learning, or physical disabilities
- Read, interpret, and apply rules, laws, and procedures that relate to student enrollment
- Work in a correctional settings
- Provide clear concise direction
- Adhere to departmental policies and procedures
Selective Preference(s):
- High School Diploma
- Experience with a school district student information system (SIS)
- Any combination of education, training and experience which demonstrates the ability to perform the duties and responsibilities as described
- Successful experience using databases (Google suites)
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation.
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked or suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation
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