ELC Administrative Assistant at Community Action Partnership of Lancaster County inc

Lancaster Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

25.0

Posted On

05 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personnel Support, Fiscal Support, Center Operations, Client Intake, DHS Regulations Compliance, Record Keeping, Billing System Maintenance, Attendance Reporting, Classroom Coverage, Conflict Resolution, Professional Development, Communication

Industry

Non-profit Organizations

Description

JOB SUMMARY Position Title: Administrative Assistant Program: Education and Child Development Impact Team Classification: Non-Exempt/Full-Time Location: 601 S. Queen St. Lancaster, PA 17603 The Administrative Assistant works to support the Early Learning Supervisor to ensure a highly effective program that meets all CAP and DHS regulations and requirements. Efforts focus on management, fiscal and personnel support at a site, center operations, client/customer support, and leadership. Duties & Responsibilities: Management and Personnel Support * Keep personnel and child file records as per DHS funders. * Create and manage a system for security cards for building access. * Oversee, assist, and report on staff clearance renewals and emergency information. * Help organize Thrive to Five center meetings or events. * Assist staff in understanding DHS regulations to ensure compliance. Fiscal Supports * Oversee the delivery and distribution of supplies and materials. * Use and maintains the program's billing system. * Assists in sending out accounts receivable statements and reminders for overdue balances. * Administers the Provider Self Service site for all ELRC clients. Center Operations * Print weekly documents for all center classrooms. * Reports program attendance in Provider Self Service portal monthly. * Ensures classroom coverage for DHS ratio purposes, which may include classroom coverage[GU1] . Client/Customer Supports * Serve as the initial contact for phone calls, office visitors, and building entry. * Handle the client intake process from start to finish. * Displays compassion and respect for diversity and is sensitive to cultural differences. Collaboration & Leadership * Upholds CAP's mission and values through work and interactions. * Collaborate with other departments to build relationships and use resources effectively. * Engages in continual training and professional development for job duties. * Maintains open communication with clients, coworkers, and the community. * Handles conflicts constructively with clients, coworkers, and community members. *Performs other related duties as assigned. EDUCATION/EXPERIENCE REQUIREMENTS *Required: * CDA OR Associate’s degree in Early Childhood Education (ECE), Social Work, Business Administration, Human Services, or in a related field with at least 12 ECE credit hours. * 2 years of experience in providing ECE services. *Preferred: * Bachelor’s degree in Early Childhood Education, Social Work, School Administration or related field   **Please see attached for full job description** We value our team by uniting our employees with our mission. We offer a strong purpose with compassion for work-life balance. Below is a glimpse of our robust benefits offered: * Sign-on Bonus, only available for external candidates * Benefits: Medical, Dental & Vision Coverage / 403(b) Plan / Life Insurance / EAP Program * Generous number of PTO Days banked annually * Paid Parental Leave * Tuition Reimbursement * Employer- Assisted First Time Homebuyer Program Equal Employment Opportunity CAP provides equal employment opportunities to all qualified individuals without regard to race, gender, disability, ethnicity, religion, sexual orientation, age, citizenship, veterans status or genetic information. Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The agency will determine reasonable accommodation on a case-by-case basis in accordance with applicable law. This could include being part of ratio for part or full day.

Responsibilities

This role supports the Early Learning Supervisor to ensure the Education and Child Development Impact Team program meets all regulatory requirements through management, fiscal, and personnel support functions. Key duties include maintaining personnel and child files, overseeing supply distribution, managing the billing system, handling client intake, and ensuring classroom coverage for required ratios.