ELC Administrative Assistant at TEMPLE BETH EL OF BOCA RATON

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Interpersonal Skills, Recordkeeping, Data Entry, Microsoft Office, Google Workspace, Confidentiality, Flexibility, Dependability, Enrollment Management, Vendor Invoice Processing, Budget Tracking, Scheduling, Proactive Support

Industry

Non-profit Organizations

Description

Description Are you highly organized, detail-oriented, and passionate about supporting early childhood education? The Early Learning Center at Temple Beth El is seeking a warm, dependable, and proactive Administrative Assistant to support the daily operations of our preschool. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with families and young children, and takes pride in keeping systems running smoothly behind the scenes. You’ll play a vital role in supporting staff, coordinating programs, managing enrollment, and ensuring our school community feels welcoming and well-organized. Availability for occasional evenings and weekends is required to support special events, Tot Shabbats, and staff meetings. JOB SPECIFIC DUTIES AND RESPONSIBILITIES include the following: Staff the reception desk as needed, including breaks and late afternoons Manage student registration and enrollment: process applications, collect required forms, and follow up with families Maintain student files and incident report Create and update classroom rosters for staff and room parents Maintain calendars for the Director and Assistant Director, scheduling meetings, events, and appointments Support preschool programs and systems: Assist with attendance uploads, class lists, assessments, and VPK reimbursement submission Process vendor invoices and track expenditures Support petty cash, reimbursements, credit card reconciliation, and teacher budget tracking Create printable calendars for program planning Prepare and update PreK graduation materials annually, including diplomas, tickets, and programs Assist with other duties as assigned by the Director Requirements KNOWLEDGE, SKILLS, ABILITIES Excellent organizational and multitasking skills, with the ability to manage competing priorities Strong interpersonal skills and a friendly, professional demeanor when interacting with staff, families, and visitors Detail-oriented with strong recordkeeping and data entry skills Proficiency with standard office software (Microsoft Office, Google Workspace) and ability to learn new systems quickly Ability to maintain confidentiality and handle sensitive information appropriately Flexible, dependable, and able to work occasional nights and weekends to support special events and meetings EDUCATION and/or EXPERIENCE High school diploma or equivalent required; associate’s degree or higher in education, administration, or related field preferred Previous experience in an educational or preschool environment strongly preferred LEGAL & COMPLIANCE REQUIREMENTS This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse. Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.com Employment is contingent upon successful Clearinghouse clearance. Must successfully pass a pre-employment drug screening. In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.

Responsibilities

The Administrative Assistant will support the daily operations of the preschool by staffing the reception desk, managing student registration and enrollment, and maintaining accurate student files and rosters. This role also involves assisting with program support, such as attendance uploads and VPK reimbursement submissions, alongside financial tasks like processing invoices and tracking budgets.