ELD Project Officer Grade V at Beaumont Hospital

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

58078.0

Posted On

27 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Secretarial Support, Communication Skills, Organizational Skills, IT Skills, Team Player, Attention to Detail, Data Analysis, Report Generation, Event Management, Stakeholder Management, Minute Taking, Financial Reporting, Feedback Management, Time Management, Problem Solving

Industry

Hospitals and Health Care

Description

Overview Post Title: ELD Project Officer Post Status: Specified Purpose Contract Department Education, Learning & Development Location: Beaumont Hospital, Dublin 9 Reports to: ELD Programme Co-Ordinator Salary: Appointment will be made on Grade V Officer salary (€51,718- €58,078 LSI €59,969, LSI 2 €61866) at a point in line with Government pay policy Hours of work: Full-Time, 35 hours per week Closing Date: 12 Noon on 05/12/2025 Please note the hospital reserves the right to close the competition early should a substantial number of applications be received. Responsibilities Key Responsibilities: Delivery of Results: • To provide full administrative and secretarial support to the Education, Learning and Development function within Beaumont Hospital. • To ensure that all administration systems are in line with best practice and up to date. • Manage and deal with all queries, electronic and face to face in relation to ELD Programmes, managing multiple projects and activities. • Administer the set-up of internal programmes in conjunction with ELD staff, including venue set-up, catering, marketing of events, record keeping with regard to attendance. • Ability to prioritise and use resources efficiently to ensure all outputs are delivered in a timely manner. Analysis & Decision Making: • Management and analysis of programme attendee feedback, creating electronic feedback forms and QR codes, and distilling information from feedback into both qualitative and quantitative data for distribution to Subject Matter Experts. • Maintenance of training records for ELD and related programmes. Manage attendance on Boris and update attendance and manage DNA’s for mandatory programmes. • To generate and provide reports on training activity at quarterly intervals from Boris. • Utilising internal processes and ensuring ELD Training Budgets are maintained in line with policy. Responsibility for maintaining up to date records and creating monthly financial reports. Communication & Personal Effectiveness: • To process the following staff supports, Conference and Seminar Leave, 3rd Level Study and Exam Leave, Third Level Funding Supports. Ensure that all revelant document is submitted and checked in line with current CPD Policy and maintaining records for all ELD applications. • Maintain effective communication networks with internal and external stakeholders and participate in the development of communication processes. • Ability to demonstrate clear communication skills, listening skills, verbally and in writing, appropriate to the audience. Specialist Knowledge, Expertise & Self Development: • To prepare and produce statistics in relation to ELD training budgets as may be required by various internal and external stakeholders in a timely manner. • To continuously develop expertise within the administrative frameworks required to support Education, Learning and Development. • To provide full secretarial support to the department. Attendance at meetings – as required. Minute taking, assistance in the production of presentation materials and related administration work. • Perform other duties incidental to the work described herein. Qualifications Qualifications Selection Criteria: Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria. Mandatory: Professional Qualifications, Experience, etc.(a) Eligible applicants will be those who on the closing date for the competition: (i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutoryhealth agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004. Or (ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjectsin the Department of Education Leaving Certificate Examination, includingMathematics and English or Irish1. Candidates should have obtained at least Grade Con higher level papers in three subjects in that examination. Or (iii) Have completed a relevant examination at a comparable standard in any equivalentexamination in another jurisdiction Or (iv) Hold a comparable and relevant third level qualification of at least level 6 on theNational Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI). Note1 Candidates must achieve a pass in Ordinary or Higher level papers. A pass in afoundation level paper is not acceptable.Candidates must have achieved these grades on the Leaving Certificate Establishedprogramme or the Leaving Certificate Vocational programme.The Leaving Certification Applied Programme does not fulfil the eligibility criteria. And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office. AgeAge restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs. HealthCandidates for and any person holding the office must be fully competent and capable ofundertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. CharacterCandidates for and any person holding the office must be of good character. Knowledge of Department structure and systems Awareness of all Hospital functions Excellent IT skills (Word, Excel, Powerpoint, MS Forms) Verbal and written communication skills Ability to work as team player and on one’s own initiative Typing skills Excellent organisational skills with attention to detail Desirable: Previous experience managing internal and external stakeholders Previous experience managing educational events Supplementary information: The Hospital www.beaumont.ie Management Unit: www.beaumont.ie/hr Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Email) Name: Paula Chapman Title: Education, Learning & Development Programme Co-Ordinator Email address: paulachapman@beaumont.ie If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/ Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/ Office/ Body will support an application for an abatement waiver in respect of appointments to this position A short listing exercise may be carried out on the basis of information supplied in your application. The criteria for ranking and or short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. In the event of a high volume of applications additional shortlisting criteria may be utilised.

Responsibilities

The ELD Project Officer will provide full administrative and secretarial support to the Education, Learning and Development function within Beaumont Hospital. Responsibilities include managing queries related to ELD programmes, maintaining training records, and generating reports on training activity.