The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Elections Administrator
Reports to: AMS Council
Supervises: Elections Committee members and Poll Clerks
Employee status: Hourly Exempt, Term, Appointed
Length of term: August 15, 2025 – April 30, 2026

• Set the dates of the election (within limits imposed by AMS policy)
• Reserve event spaces prior to the respective advanced room booking period
• Organize the instructional All Candidates meeting
• Organize debates among the candidates
• Prepare the candidates’ handbook of election rules
• Establish spending and reimbursement limits for candidates
• Advertise the election and encourage voter engagement and turnout
• Approve candidates’ campaign material as well as third party material where needed
• Prepare ballots that are error-free and finalized to exact specifications; ballots must be meticulously proofread, tested, and reviewed for technical accuracy and clarity before distribution
• Handle private student data confidentially
• Liaise with UBC Enrolment Services for the running of electronic voting
• Liaise with UBC Registrar personnel for conducting any Board of Governor or Senate elections
• Hire, train and coordinate elections staff
• Rule on complaints filed against the candidates
• Submit explanation of rulings in case of appeals
• Report election results to AMS Council and UBC
• Must be in the office/on duty every day during the campaign period (one to two weeks) and must be reachable when out of the office
• Works with the AMS mission statement and values to operate a successful department
• Train and assist Constituencies’ Elections Officials in running their elections
• Develop and implement strategies to encourage more diverse candidates to run including through creating AMS elections materials that summarize elections policy in an accessible and easy to read format
• Other duties as require