Elementary Secretary

at  Hemingford Public Schools

A. Performance Responsibilities and Job Tasks
1. School/Community Relations
a. Serve as a role model to all students.
b. Serve as a positive member of the community in a way that does not negatively affect the district’s reputation or image in the community.
c. Refrain from engaging in conduct that interferes with the operations of the district, including the education of students.
d. Develop and maintain a positive rapport with students and parents.
e. Develop and maintain a professional reputation and image among students and parents.
2. General Responsibilities
a. Maintain confidentiality of information concerning colleagues, students, and parents in accordance with law and District policies, rules and directives.
b. Attend, participate and be engaged in all meetings, as assigned.
c. Participate in faculty committees and the sponsorship of activities as assigned.
d. Participate in professional activities and staff development as assigned and as needed to maintain professional competence and to perform duties.
e. Develop and maintain a positive and professional working relationship with other staff and administration.
f. Provide for proper care, maintenance and reasonable security of all District property, including electronic data and other related technology, in the employee’s custody.
g. Perform administrative duties such as assisting in school libraries, hall and cafeteria monitoring, and bus loading and unloading.
h. Adhere to all District policies, rules, regulations, and supervisor directives.
i. Adhere to the code of ethics of the District and all ethical standards as set forth in NDE Rule 27.
3. Service to the District
a. Perform tasks as directed by the employee’s supervisor or District administration.
b. Perform in a professional manner all other tasks as assigned.
B. Required Knowledge
The Employee is to possess and effectively utilize knowledge in the following areas:
a. English Language—Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
b. Customer and Personal Service—Knowledge of principles and processes for providing customer and personal services.
c. Clerical—Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
C. Required Skills and Abilities
The Employee is to possess and effectively utilize the following skills and abilities:
a. Communication: i. Active Listening—Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
ii. Speaking—Talking to others to convey information effectively. The ability to speak clearly so others can understand you. The ability to communicate information and ideas in speaking so others will understand.
iii. Oral Comprehension and Listening—The ability to listen to and
understand information and ideas presented through spoken words and sentences. The ability to identify and understand the speech of another person.
iv. Writing—Communicating effectively in writing as appropriate for the
needs of the audience. The ability to communicate information and ideas in writing so others will understand.
v. Written Comprehension—Understanding written sentences and paragraphs in work related documents. The ability to read and understand information and ideas presented in writing. Understanding written sentences and paragraphs in work related documents.
b. Instructing—Teaching others how to do something. Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
c. Monitoring—Monitoring/Assessing performance of self, other individuals, or organizations to make improvements or take corrective action.
d. Learning Strategies—Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
e. Active Learning—Understanding the implications of new information for both current and future problem-solving and decision-making.

I. REASONING:

i. Deductive: The ability to apply general rules to specific problems to produce answers that make sense.
ii. Inductive: The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
iii. Information Ordering—The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
j. Judgment and Decision Making—Considering the relative costs and benefits of potential actions to choose the most appropriate one.
k. Originality—The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
l. Problem Sensitivity—The ability to tell when something is wrong or is likely to go wrong. This does not involve solving the problem, only recognizing there is a problem.
m. Fluency of Ideas—The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
n. Category Flexibility—The ability to generate or use different sets of rules for combining or grouping things in different ways.
o. Flexibility of Closure—The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
p. Operations Analysis—Analyzing needs and product requirements to create a design.
q. Systems Evaluation—Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the school district.
r. Systems Analysis—Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
s. Equipment Selection—Determining the kind of tools and equipment needed to do a job.
t. Social Perceptiveness—Being aware of others’ reactions and understanding why they react as they do.u. Coordination—Adjusting actions in relation to others’ actions.
v. Negotiation—Bringing others together and trying to reconcile differences.
w. Persuasion—Persuading others to change their minds or behavior.
x. Service Orientation—Actively looking for ways to help people.
y. Time Management—Managing one’s own time and the time of others.
z. Vision—The ability to see details at close range (within a few feet of the observer) and to see details at a distance.
aa. Selective Attention—The ability to concentrate on a task over a period of time without being distracted.
bb. Time Sharing—The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
D. Work Activities

The essential functions of each employee’s position includes (1) regular, dependable in-person attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the physical requirements on their specific job description.

• This Job Description is in addition to and supplements the Master Classified Job Description*

A. Job Title: Secretary
B. Department: Secretarial/Clerical
C. Education Level and Certification: High school degree.
D. Reports To: Principal/Superintendent
E. Performance Responsibilities and Job Tasks
1. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for email, spreadsheet, word processing, database management, and other applications.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
4. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
5. Open, read, route, and distribute incoming mail and other material and answer routine letters.
6. Make copies of correspondence and other printed material.
7. Review work done by others to check for correct spelling and grammar, ensure that school format policies are followed, and recommend revisions.
8. Compose, type, and distribute meeting notes, routine correspondence, and reports.
9. Learn to operate new office technologies as they are developed and implemented.
10. Maintain scheduling and event calendars.
11. Manage projects and contribute to committee and team work.
12. Order and dispense supplies.
13. Perform other tasks or duties as assigned by the Superintendent, Principal or other supervisors.
F. At-Will Position. This position is an “at-will” position and may be terminated, with or without cause, at any time in the sole discretion of the Superintendent or Superintendent’s designee.
Primary Location Hemingford Elementary School
Salary Range Per Hour
Shift Type Full-Time
Job Contact Information
Name Eric Arneson
Title Principal
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