Job no: 550504
Department: Human Resources
Work type: Staff
Location: Stanislaus - Turlock
Categories: Confidential, Probationary, Full Time, Human Resources, On-site (work in-person at business location)

POSITION SUMMARY

Classified as: Confidential Administrative Support I
Full-time position available on or after October 6, 2025 in Human Resources.
Under the general supervision of the Manager of Employment & Talent Acquisition, this position provides comprehensive program support for the Office of Human Resources with a primary focus on talent acquisition, employment, and onboarding for non-faculty roles—including staff, student employees, special consultants, emergency hires, and management personnel. The incumbent is responsible for administering and coordinating recruitment and employment-related activities in accordance with established CSU policies, collective bargaining agreements, employment laws and regulations, and best practices. This role involves performing confidential work in support of management’s position in collective bargaining and meet-and-confer processes. Additionally, the position serves as a resource to administrators, hiring managers, and staff by offering guidance on employment practices, recruitment strategies, and onboarding procedures. The incumbent also contributes to ongoing process improvements, compliance initiatives, and outreach efforts to support the university’s employment objectives.

MINIMUM QUALIFICATIONS

Education: Bachelor’s degree in business, public administration, human resources, or a related field. (Related vocational training and/or additional related work experience may be substituted on a year-for-year basis.)
Experience: Full-time equivalence of two years directly related work experience, which has provided exposure to administrative personnel procedures in areas such as recruitment, selection, appointment, and onboarding; HR database administrative support; HR office administration, general employment/payroll related transactions, etc.

PREFERRED QUALIFICATIONS

• Full-time equivalence of two years or more of general office experience
• One year of closely or directly related experience in a Human Resources office or performing related HR functions.
• Demonstrated working knowledge of federal and state employment laws and regulations.
• Related HR experience in a public sector, higher education environment, or in the California State University system.
• Demonstrated working knowledge of CSU collective bargaining agreements, policies, and practices.
• HR certification (PHR, GPHR, HRBP, etc.)
• Experience planning, developing, and administering full cycle recruitment and selection process activities.

KNOWLEDGE, SKILLS, ABILITIES

• Strong ability to plan, organize, prioritize, and manage multiple tasks and deadlines simultaneously.
• Demonstrated skill in analyzing problems, identifying solutions, making logical recommendations, and carrying them through to implementation.
• Ability to anticipate issues from a broad perspective and apply sound judgment.
• Working knowledge of HR principles, laws, rules, policies, collective bargaining agreements, and administrative procedures relevant to employment practices.
• Ability to interpret and apply a wide variety of employment-related regulations and agreements, including identifying deviations and ensuring compliance.
• Excellent written and verbal communication skills, including the ability to compose clear, concise, and grammatically correct correspondence and reports.
• Proven ability to build and maintain positive, collaborative working relationships with internal and external stakeholders using sound customer service practices.
• Ability to handle sensitive and confidential information with discretion, diplomacy, and professionalism and maintain strict confidentiality in all personnel matters.
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), HRIS systems (e.g., PeopleSoft), applicant tracking systems (e.g., PageUp), and electronic communication tools.
• Ability to work independently, exercise initiative and sound independent judgment within the scope of responsibilities.
• Demonstrated flexibility, adaptability, and responsiveness in a fast-paced, high-pressure environment with frequent interruptions and changing priorities.
• Strong attention to detail with the ability to identify, trace, and correct errors.
• Skilled in following verbal and written instructions accurately and maintaining high levels of accuracy in data entry, documentation, and reporting.
• Ability to use logic and reasoning to assess complex or confidential issues and develop practical solutions within established guidelines.
• Competency in basic business math and statistical techniques.
• Demonstrated collaborative, team-oriented approach to assignments, with the ability to contribute effectively to group efforts and support department goals.

PHYSICAL REQUIREMENTS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently sit, move, and stand for standard office functions.
• Work at a computer terminal for long periods of time on projects.
• Ability to move objects and materials of approximately 10-25 pounds.
• May be required to travel across campus to other offices or buildings on and off the main campus.
• Ability to use office equipment (e.g. telephone, calculator, personal computer, fax, copier, scanner, etc.).

JOB DUTIES

Duties include but are not limited to:

• Administer end-to-end recruitment and selection processes for staff and student employee positions.
• Advise hiring authorities and staff on recruitment policies, legal requirements, and best practices.
• Coordinate and consult on recruitment strategies, advertising, outreach, screening criteria, interview questions, and selection procedures to ensure equity and compliance.
• Review employment requisitions, screen applicants, and verify eligibility in accordance with campus policies and collective bargaining agreements.
• Ensure selection processes are job-related, equitable, and legally compliant.
• Provide guidance on hiring decisions, internal candidate non-selection, and appointment procedures.
• Collaborate with the Classification & Compensation team on salary placements and management compensation requests.
• Prepare employment offer letters and ensure timely and accurate data entry into CHRS/PeopleSoft.
• Maintain recruitment forms, guidelines, and website content; recommend and implement process improvements.
• Represent the university at hiring and outreach events; conduct research on effective outreach methods.
• Coordinate emergency temporary hiring, including candidate sourcing, selection consultation, classification placement, and onboarding.
• Advise management on guidelines, compliance, and contract limitations for emergency hires and casual workers.
• Input new hire and employment transaction data into CHRS (PeopleSoft), verify accuracy, and resolve discrepancies.
• Monitor temporary employment and advise management on employment extensions; process reappointment requests.
• Distribute appointment letters and employment documentation.
• Track, route, and follow up on staff/management/student employment requests and related documentation.
• Review various employment transaction requests, advise management according to collective bargaining agreements, employment regulations, and best practices; process approved employment transactions.
• Track appointments for expiration, support reappointments or separations, and recommend process enhancements.
• Monitor work authorization for non-resident alien employees and advise on updates or renewals.
• Support the onboarding process for all employee categories, including new hire orientation and documentation.
• Process special consultant requisitions, onboarding, and compensation.
• Advise departments on consultant employment practices and manage payroll documentation, including immediate pay and PPT forms.
• Assist in collective bargaining administration, including interpretation of agreements and preparation of data to support management proposals.
• Develop and deliver training materials for hiring events and workshops.
• Participate in system implementations and special projects.
• Provide support to the manager and director with strategic initiatives and data requests.
• Other duties as assigned.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently sit, move, and stand for standard office functions.
• Work at a computer terminal for long periods of time on projects.
• Ability to move objects and materials of approximately 10-25 pounds.
• May be required to travel across campus to other offices or buildings on and off the main campus.
• Ability to use office equipment (e.g. telephone, calculator, personal computer, fax, copier, scanner, etc.)