Engagement Administrative Asst at Society of Actuaries Research Institute

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

60000.0

Posted On

24 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Logistics, Event Coordination, Financial Tracking, Customer Service, Microsoft Office, Attention to Detail, Time Management, Multitasking, Proactive Work Style, Solutions-Oriented, Collaboration, Committee Administration, Travel Coordination, Reporting

Industry

Insurance

Description

Engagement Administrative Assistant This is a hybrid position that is based in our Chicago/O’Hare Area office. Applicants must live within a 100-mile radius of home office to be considered for the role. Pay Range: $50,000-$60,000 Your Purpose Join the Society of Actuaries as our next Engagement Administrative Assistant, supporting our Diversity, Equity & Inclusion (DEI) team and the Managing Director of Global Engagement. In this role, you’ll help drive meaningful programs, coordinate influential committees, and ensure smooth operations across a mission-driven department shaping the future of the actuarial profession. If you enjoy staying organized, anticipating needs before they arise, and working with people across an organization, this role is for you. What You’ll Do * Administrative Support: Manage complex calendaring and meeting logistics; prepare agendas and materials; handle invoices, expenses, and credit card activity; coordinate domestic and international travel (including visas); send reminders and track deadlines; support events and speaker coordination; and collaborate across teams on scheduling, contracts, and projects. * Committee & Program Administration: Oversee the DEI shared inbox; provide scheduling and administrative support for DEI meetings and volunteer groups, including preparing materials, polling and minutes distribution; maintain committee records and volunteer cross-checks; support Affinity Partner meetings and Work Groups; and assist with strategic DEI initiatives, orientation planning, and SOP maintenance. * Event & Initiative Coordination: Provide logistical support for Be An Actuary and other DEI outreach events by managing exhibitor payments and budget documentation and coordinating the packing and shipping of event materials. Collaborate with internal teams to implement and track DEI initiatives and support team meetings, section calls, and related administrative or technical needs. * Financial & Reporting Responsibilities: Process exam reimbursements and stipends; maintain accurate reporting for reimbursements and budgets; manage department credit card activity; and support financial tracking for cross-department initiatives. What You’ll Need * Bachelor’s degree or equivalent work experience. * 1–3 years of administrative experience. * Strong multitasking skills with the ability to shift priorities quickly. * Exceptional attention to detail and time management. * Proactive, solutions-oriented work style with strong customer service skills. * High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and strong comfort working across technology platforms. What We Offer * Competitive Compensation: Your expertise and contribution are valued and rewarded. * Generous Paid Time Off: Supporting work-life balance and personal well-being. * Professional Development: Tuition reimbursement, continuing education funding, and opportunities for career growth. * Health and Wellness: Comprehensive health benefits, wellness programs, and access to our Employee Assistance Program (EAP). * Disability Coverage: Inclusive of life, short-term, and long-term disability benefits. * Retirement Planning: 403(b) plan with a generous employer contribution. * Parental Leave: Supportive maternal/paternal leave to help you focus on family. * Flexible Work Environment: Hybrid schedule with predictable on-site expectations. * Diversity & Inclusion: A workplace where diverse perspectives are valued and supported. The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.

Responsibilities

The Engagement Administrative Assistant will support the DEI team and the Managing Director of Global Engagement by managing administrative tasks, coordinating events, and overseeing committee activities. This role involves ensuring smooth operations and contributing to strategic initiatives within the department.