Engineering Coordinator at Accor

Phú Quốc, Kiên Giang Province, Vietnam -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Procurement, Vendor Management, Documentation, Scheduling, MS Office, Reporting, Communication, Multitasking, Organization, Facilities Management

Industry

Hospitality

Description

Company Description Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury. Job Description Position Overview The Engineering Coordinator supports the Director of Engineering in the daily administrative, coordination, and operational activities of the Engineering Department. Acting as a key liaison between Engineering and other departments, this role ensures effective communication, smooth workflow, accurate documentation, and timely follow-up of engineering-related matters. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, luxury resort environment. Key Responsibilities Administrative & Coordination Support Manage all incoming and outgoing correspondence of the Engineering Department. Handle telephone calls, appointments, and scheduling on behalf of the Director of Engineering. Prepare, organize, and manage the Director of Engineering’s daily agenda, meetings, trainings, and briefings. Take minutes of meetings and distribute them accurately and promptly. Prepare letters, memos, reports, and departmental documentation as required. Maintain proper filing systems and ensure all records are up to date and well organized. Operational & Technical Coordination Coordinate work orders, requests, and inquiries between Engineering and other departments. Follow up on assignments, maintenance requests, and ongoing tasks, reporting daily updates to the Director of Engineering. Assist Engineering operations when required to ensure continuity of service. Support planning and continuous improvement initiatives within the Engineering Department. Procurement & Vendor Coordination Prepare store requisitions and assist with procurement documentation. Obtain quotations from suppliers and contractors, prepare summaries, and submit recommendations for approval. Prepare purchase orders as required and follow up on deliveries. Ensure invoices and contractor payments are processed and tracked accordingly. Records, Compliance & Reporting Maintain and update Engineering records including: Equipment IN/OUT logs Preventive maintenance schedules Maintenance contracts and service reports Maintenance and complaint logbooks Fire incident reports and safety checklists Utility and equipment reading sheets Enter weekly and monthly work schedules into the system accurately. Arrange and monitor monthly servicing schedules for equipment and facilities. Training & Development Support Assist in organizing and coordinating in-house training programs for the Engineering Department. Support documentation and tracking of technical and safety training activities. Compliance & Standards Ensure adherence to all Rixos Policies & Procedures and Engineering Operational Standards. Comply fully with ISO Integrated Management Systems including: Quality (ISO 9001) Environmental Management (ISO 14001) Food Safety (ISO 22000) Customer Complaint Handling (ISO 10002) Health, Safety & Risk Management Actively support sustainability initiatives including energy efficiency, water conservation, and environmental protection. Maintain confidentiality of all departmental and company information. Qualifications Education: University degree in any discipline. Experience: Minimum 2 years in a similar administrative or coordination role, preferably within hospitality or facilities management. Skills & Competencies: Strong organizational, coordination, and multitasking skills Excellent written and verbal communication Proficient computer skills (MS Office and reporting tools) Ability to work independently and collaboratively in a team environment Core Values & Competencies Sincerity & Transparency Act with integrity, professionalism, and accountability. Use sound judgment and take ownership of responsibilities. Reliability & Teamwork Deliver on commitments and support cross-department collaboration. Maintain a positive, approachable, and service-oriented attitude. Excellence in Hospitality Commitment to quality, efficiency, and service standards. Represent the Engineering Department professionally at all times. Quality Management & Continuous Improvement Proactively identify areas for improvement. Support innovation, structured processes, and best practices. Additional Information What awaits you... The opportunity to join an international and innovative and fast-growing group, committed not only to building new hotels, but to creating a global brand. The ability to challenge the norm and work in an environment that is both creative and rewarding. Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity. A competitive package and plenty of development opportunities. Job-Category: Engineering & Maintenance Job Type: Permanent Job Schedule: Full-Time

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Responsibilities

The Engineering Coordinator provides administrative and operational support to the Director of Engineering, acting as a liaison between departments. Key duties include managing correspondence, coordinating work orders, handling procurement, and maintaining compliance records.