Engineering Data Coordinator at Reid Health

, , United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

0.0

Posted On

11 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Purchase orders, Maintenance records, Blueprints, Microsoft Word, Microsoft Excel, TMS Work order system, KRONUS, Lawson, Reporting, Communication, Confidentiality, Project budget accounting, Scheduling

Industry

Hospitals and Health Care

Description

Engineering Data Coordinator 8300 Engineering-Administration Schedule: 7:00am to 3:30 Monday - Friday with some occasional OT or shift accommodation. Position is on-site. About the Position • Works under general direction of the Director of Engineering • Works under direct supervision of Director of Engineering and Manager Maintenance Services • Frequent contacts with hospital personnel, and visitors for purpose of exchanging information Overview of Responsibilities • Administrative Assistance and support for the entire Engineering Department. This includes but not limited too secretarial functions, meeting minutes, purchase orders, drawing files, maintenance manuals for equipment, etc. a. Compiles reports for IDEM, ISDH and DNV and other governmental agencies as directed. b. Acts as a resource for others to resolve TMS Work order System issues. c. Works with IT analysts as needed for updating TMS system. • Assists the Director of Engineering and Systems Coordinator in project budget accounting by maintaining a log of all purchases by project. • Completes a monthly report for all building/accounts as requested by the Director of Engineering that engineering is responsible for from the GL history. • TMS Work Request System assignment and distribution of work requests in the absence of the Maintenance Manager/ Director of Engineering as directed by the Director of Engineering. • Track labor, materials, and other expenses for contracted services and prepare associated reports and invoices. • Track labor, materials, and other expenses for Engineering projects and prepare associated reports and invoices. • Prepares and maintains schedules in the KRONUS system for the Director of Engineering, Manager of Maintenance Services as requested. • Maintain equipment literature files. • Assists engineering personnel with research of equipment literature, blueprints, specifications and other engineering data. • Receive calls for emergency work requests and as requested relay messages to technicians or dispatch technicians as required. • Performs research and special assignments as required by Director of Engineering. • Presents a good image of Reid through effective, sensitive, and responsive communication with the public and by maintaining confidentiality by protection of the rights and dignity of patients, family, and staff. • Has knowledge of and participates in Q, A, & I activities. Prepares Quarterly Quality Report. • Maintains IDEM files so that quarterly and annual reports are completed. • Assists in making exhibit documents for System Coordinator and/or Director of Engineering for surveyors. • Maintains lease renewal calendar on the Director of Engineering’s calendar and prepares renewal letters as a word document for editing. • Assumes the following Secretarial duties: a. Receives general incoming telephone calls for Director of Engineering, Manager of Maintenance Supervisor, and System Coordinator. b. Makes data entries for purchase requisitions. c. Work with engineering employees to return unacceptable/damaged supplies or equipment for repair. d. Greet and direct departmental visitors to proper personnel in department or hospital complex. e. Maintain a sign-in logbook for salesman and maintenance contractors. f. Assign contractor badges and log ins as needed. g. Maintain confidentiality of data received from Director of Engineering, System Coordinator, Manager of Maintenance Services. h. Compile information that is needed for DNV, safety inspections and hospital insurance inspections. i. Assists in tracking and maintaining key and access badges for contractors and vendors. • Continually strives to make the best of time through coordination of daily tasks. • Adjusts and reviews personal work schedule as necessary in relation to day-to-day requests, with a positive attitude. • Assumes responsibility and accountability for own actions. • Always reports to work on time or meets guidelines on reporting absences or tardy arrivals. • Helps maintain a positive appearance and safe environment in the department and throughout hospital. • Respects the confidentiality of all customers at all times. • Assumes responsibility and development of personal learning needs/education. • Attends department meetings and in-services. • Works cooperatively with team members and willingly acts as a resource for co-workers. • Accepts responsibility willingly in meeting orientation expectations and instructions of new procedures and equipment. • Participates in employee health infection control requirements. • Responsible for individual productivity rate. This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary. Education & Experience • Successful completion of Reid Hospital orientation and competency-based skills appropriate for the job. Individual performance and competency-based skills are maintained through ongoing assessment of competence and educational activities. Written evaluations are done on an annual basis. • Two years’ experience in a staff role dealing with preventive maintenance programs or related work in maintenance records, accounting, files and blueprints. • Ability to learn new software. • Familiar with computer software programs for a modern office setting (Microsoft office applications). Lawson, TMS and KRONUS experience preferred. • Must be proficient in Microsoft Word and Excel. • Ability to adjust work schedule as needed to accomplish the goals of the department and Reid. • Valid driver’s license. Our values of Excellence, Empathy, Integrity and Accountability are essential to exceed our customers’ expectations. At Reid, we look for individuals who believe in our core values and demonstrate a genuine desire to make a positive impact to those we serve. We take pride in employing people who show up every day with a commitment to these values along with our mission and vision. We are one team working toward a common goal of providing outstanding customer care and service to our communities. If you have a calling to serve and are looking for meaningful and purposeful work, Reid Health is the place for you. Reid Health's inpatient hospital is a 189-bed, regional referral center with a Level lll Trauma Center and a Primary Stroke Center designation. Reid Health's outpatient services include more than 40 specialties and sub-specialties throughout an eight-county service area. With more than 3,100 employees, 100 volunteers, and 170 healthcare clinicians on staff, Reid Health believes in wholeness -- in body, mind, and spirit. The minute you step through Reid's doors, you'll be surrounded by friendly faces. Each of our employees plays an important role in the friendly and caring environment we call Reid Health. It's more than a place to work. Reid team members are involved in and care for our community, fostering a sense of belonging and camaraderie. They are the reason our patients feel safe and cared for. And they are the reason Reid Health is ranked among the best in quality care. Reid Health is looking to add to its family with service-minded individuals like you. Whether you come from a clinical background or simply want to work in an environment that allows you to pursue your passions of service to others, we have opportunities for people just like you. Find yourself at Reid Health. If you are unable to find an open position you are interested in today, please consider Introducing Yourself so that we may reach out to you in the future. Daycare, Doordash, Daily Pay, therapy dogs, massages, Forbes rated Best Places to Work 2022 Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Reid Health. Therefore, Reid Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, citizenship, age, disability, sexual orientation, gender identity, veteran or military status, genetic information, or any other factor protected by law. This applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. Reid Health does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at Reid Health via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by Reid Health. Please be aware: Across the country there has been an increase in job offer scams. Reid Health has taken measures to protect ourselves from this. Our hiring practices do require face to face interviews and on-site visits prior to offers of employment.

Responsibilities

The Engineering Data Coordinator provides administrative support to the Engineering Department, including managing purchase orders, maintenance manuals, and drawing files. They also track labor and material expenses, prepare reports for governmental agencies, and assist with project budget accounting.