QUALIFICATIONS

Education and Experience:

• Graduation from an Institute of Technology with a diploma in Civil and Structural Technology, including or supplemented by courses in project management, plus considerable field experience in utility construction projects or related experience, preferably in a municipal setting, or an equivalent combination of training and experience
• Valid Class 5 B.C. driver’s license is required, without any restrictions that would affect the ability to carry out job responsibilities legally and safely.

Knowledge, Skills and Abilities:

• Sound knowledge of the methods, practices, materials, tools and equipment used in construction and installation of municipal utilities
• Sound knowledge of engineering mathematics, and of municipal engineering plans, specifications, contract documents and data related to municipal utility works
• Sound knowledge of the fundamentals of budgeting and standard costing procedures as related to engineering programs and operations
• Some knowledge of computer applications and capabilities as related to the work performed
• Knowledge of Professional Governance Act (PGA), and the City of Vancouver Engineering Quality Management System (QMS) and Project Management Framework (PMF) requirements, and ability to apply to daily work
• Knowledge of contracting administrating, contract management, or similar fields
• Skill in the use of manual and computer assisted drafting tools and equipment
• Ability to act as a liaison and coordinator for design and construction projects
• Ability to review, analyze, assess and interpret plans, specifications, contracts and other materials related to municipal utility works
• Ability to deal effectively and tactfully and maintain cooperative working relationships with a wide variety of internal and external contactors
• Ability to prepare and maintain reports, records, correspondence and various other material related to the work
• Ability to plan, assign, review and supervise the work of others engaged in related work
• Good organization skills to work in an environment with tight deadlines and competing priorities.

Business Unit/Department: Engineering Services (1300)
Affiliation: CUPE 15 Non Pks
Employment Type: Temporary Full Time
Position Start Date: October 2025
Position End Date: October 2027
Salary Information: Pay Grade GR-023: $40.34 to $47.62 per hour

MAIN PURPOSE AND FUNCTION

The Engineering Project Coordinator works as part of a team with the staff in the Waterworks Design Branch and the Waterworks Operation Branch to coordinate assigned waterworks construction projects, develop work schedules in conjunction with contractors and Waterworks Operations staff, monitor work progress and project costs, perform field reviews and liaise with and provide approved direction to a wide variety of internal and external contactors.
The position reports to the Technical Supervisor – Engineering and works closely with Waterworks Operations, Development and Major Projects Branch, Engineering Project Delivery, Utilities Management Branch, and various branches across Engineering. Also liaises with external organizations such as Metro Vancouver, BC Hydro, and other third party agencies.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Acts as a liaison and coordinator between Waterworks Design, Waterworks Operations and/or external construction contractors; prepare project schedules and monitors budgets; chairs meetings related to assigned projects; reviews plans and working drawings at various stages for conformance to project guidelines and established standards; monitors work progress
• Prepares and maintains a variety of materials such as records, technical and status reports, correspondence, tracking lists, and project specifications; reviews all invoices, change orders and other payment claims for accuracy, recommends approval or investigates discrepancies
• Conducts field reviews; ensures that all work is performed in accordance with contractual terms and established regulations; arbitrates minor disputes regarding contract interpretations, construction practices, standards, and methods; reviews and advises on proposed changes; monitors and assesses construction progress
• Prepares thorough, clear, and actionable daily field reports of each assigned project; provides an accurate snapshot of the day’s activities, observations, and discussions that require project documentation or attention from the Technical Supervisor – Engineering or project team
• Accurately input, validate, and manage large volumes of data into organizational databases and systems, ensuring all information is processed in compliance with City of Vancouver policies and data integrity standards.
• Assist in the preparation, review, and administration of construction contracts, ensuring compliance with City of Vancouver policies, requirements, and standards.
• Establishes and maintains liaison with a variety of internal and external contacts; provides information direction and assistance to other department staff, the public, consultants, contractors, engineers, utility companies and other agencies on engineering requirements, policies and related matters; coordinates and attends predesign and preconstruction meetings
• Communicates and corresponds with the public, private companies, outside agencies and other City branches
• Other duties/responsibilities as assigned