RESPONSIBILITIES

• Accept service of and prepare responses to subpoenas by evaluating requirements, conducting research, and gathering necessary information.
• Prepare and serve arbitration demands and other legal filings in compliance with applicable rules.
• Organize and prepare arbitration exhibits for hearings and proceedings.
• Draft, distribute, and archive correspondence, including court pleadings and arbitration documents.
• Develop detailed reports and perform research to support supervisors and legal proceedings.
• Maintain confidential and privileged department files related to member discipline, government affairs, and employee cases.
• Act as the first point of contact for department clientele, including employees, executives, and senior studio leaders, ensuring the highest level of discretion and confidentiality.

ADMINISTRATIVE SUPPORT RESPONSIBILITIES

• Screen and manage visitors and incoming telephone calls in a professional manner.
• Prepare, handle, and track mass mailings of checks and correspondence.
• Receive, sort, and distribute department mail promptly.
• Serve as backup support to other team members within the legal support unit.
• Answer and return phone calls as needed.
• Coordinate travel arrangements when required.
• Schedule meetings, arrange conference calls, and assist with calendar management.
• Attend meetings, take accurate minutes, and distribute summaries, as necessary.
• Prepare and process expense reports for legal team members.
• Generate professional correspondence and transcribe dictation when requested.