Entry Level Accounting Specialist at Aston Carter

New Brunswick, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

10 May, 26

Salary

26.0

Posted On

09 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Accounts Payable, Invoice Processing, Reconciliations, General Ledger, ERP Systems, Microsoft Excel, Collections, Vendor Management, Sales Tax, Expense Management, Data Tracking, Customer Service, Training, Compliance, ISO Standards

Industry

Staffing and Recruiting

Description

Job Title: Entry Level Accounting Specialist Location: North Brunswick, New Jersey Pay: $23 - $26 an hour A highly reputable manufacturing company is seeking an Entry Level Accounting Specialist to join their team! This role includes a large range of duties including but not limited to full cycle accounts payable, invoice processing, reconciliations, general ledger journal entries, utilizing a large ERP system, Microsoft excel formulas, and much more! Responsibilities Generate and review customer invoices and credits in ERP (M1) and accounting systems. Apply correct sales tax rates and maintain exemption certificates. Process customer payments (checks, EFTs, wires) and resolve remittance issues. Perform collections, send monthly statements, and follow up on past due accounts. Prepare AR reports including aging, open credits and collection efficiency. Handle customer inquiries and initiate credit checks for new customers. Match vendor invoices to purchase orders and receipts; resolve discrepancies. Enter invoices and ERP and prepare bi-monthly payment batches. Review vendor statements and manage un-invoiced receipts and resolve any issues. Add new vendors, provide tax forms, and manage 1099 documentation. Supervise Accounts Payable Assistant Calculate and process monthly commissions for Sales Representative, and Distributors. Maintain tracking spreadsheets and provide data for annual commission calculations. Verify and process expenses via Concur (SAP) expense management system Train employees on expense reporting and allocate expenses to departments. Maintain tax records, update rates, and submit payments. Prepare periodic sales tax reports and support audits. Ensure compliance and ISO standards. Participate in special projects and assignments. Essential Skills 1-5 years of accounting experience Experience with reconciliations accounts payable experience Experience using a large erp system (SAP strongly preferred) Experience with Microsoft excel formulas Benefits: Great benefits package Work life balance Clear career growth path ***INTERVIEWS HAPPENING THIS WEEK*** This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@astoncarter.com Job Type & Location This is a Contract to Hire position based out of New Brunswick, NJ. Pay and Benefits The pay range for this position is $24.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Brunswick,NJ. Application Deadline This position is anticipated to close on Feb 14, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Entry Level Accounting Specialist will generate and review customer invoices, process payments, and perform collections. Additionally, they will handle vendor invoices, manage accounts payable, and support audits.