MAIN DUTIES OF THE JOB

The Environmental Auditor and National Reporting Co-ordinator is responsible to the Health and Safety Manager for developing and implementing a robust program of Health and Safety focused audits across the organisation. They will be responsible for developing a robust programme of audits and being supportive and persuasive to managers and support staff in addressing local issues identified within the audits as well as reporting organisational trends requiring improvement.
To support the Estates and Facilities team in implementing the Estates safety aims and objectives and assist in monitoring of the safety management system. To provide competent health and safety advice to the Trust demonstrating a well-informed knowledge base of the legislative and regulatory frameworks and the NHS national and local guidelines
This role will also be support the team with compliance and assurance controls, monitoring and national reporting across Hard & Soft FM , and resolving day-to-day problems independently.
Acts as the first point of contact for Health and Safety enquiries relating to the built environment and other members of the Estates and Facilities Team and the wider organisation.
Maintains Health and Safety Assurance and Compliance library, database, resources.
Assists in planning of data collection is consistent and ensuring the collation of data and returns remains on target.

DETAILED JOB DESCRIPTION AND MAIN RESPONSIBILITIES

This post reports to the Health and Safety Manager but will be responsible for planning own workload, maintaining a Project programme and reporting in the management of all aspects Environmental audits in compliance with Health and Safety as required in relation to the Health and Safety at Work etc Act 1974 and the Management of Health and Safety at Work Regulations 1999.
Responsible for planning and undertaking subject specific safety, fire & security audits relevant to their level of experience, in Trust premises and areas of non-Trust premises occupied by Trust staff.
Supporting Managers in their duties and give guidance on all statutory and non-statutory best practice requirements, specifically those identified in audit visits regarding policy issues and assist with health and safety training.
Provide relevant training in this discipline and on systems such as MICAD to enable site users, including clinicians, managers and administrators, to access building information
Responsible for ensuring that actions and reviews following audits and risk assessments are carried out, providing support and assistance to management and staff as required and promoting a safe workplace.
This post is responsible for maintaining accurate records of audits, findings and action plans.
Provide regular reports and presentations to the Health and Safety Committee and additional reports to committees and groups as required
In conjunction with the other team members deputise for the Health and Safety Manager to provide cover as required during their absence.
Surveying and reporting on the standard of health and safety in Trust owned leased or occupied premises.
Responsible for assisting site managers with complex risk assessments.
Assist the Health and Safety Manager with the collection of evidence for the Care Quality Commission.
Monitoring of inspections and maintenance of health and safety systems.
Maintain personal CPD records and appropriate professional membership as applicable
To participate in the dissemination of safety information.
Assist in the review and update of Health and Safety Policies
The post holder will be part of a team but will often work on their own and be responsible for prioritising their own workload.
Send out requests for information, monitor and receive returns in relation to PAM and ERIC.
Maintain and update the information databases in relation to PAM and ERIC.
Ensure information is received in a timely manner to ensure reporting deadlines are met.
To provide regular robust reporting PAM and ERIC information.
Escalate any concerns to the Health and Safety Manager.
Update the Radon Surveillance Programme Matrix.
Assist with annual Radon monitoring programme as required.
Provide administration support to the Radon Gas Advisory Group meetings.
To collate assurance information in relation to external and internal audits, compliance requirements and actions completed.
To assist the H&S Manager in generating trust reports
Protect approved and legal documents to avoid unauthorised change
Act as custodian and guardian of all master copies of Health and Safety SOPs, SSOWs, Protocols and other template documents.
Provide administration support as required by the Health and Safety manager.
Act as the initial point of contact for queries and information requests in relation to Health and Safety Assurance issues.
Act as a requisitioner for ordering goods/ services/products and good receipting on confirmation of delivery
Manage a range of mailboxes for dissemination through the team
Use a range of communication models, including email, letter, telephone and face to face
Be proficient in a range of IT Systems and Processes
Ability to use a range of Microsoft Office applications (Word, Excel, PowerPoint, Publisher)