Environmental Governance and Finance Coordination Assistant at UNDP

Banja Luka, Republika Srpska, Bosnia and Herzegovina -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Coordination, Financial Tracking, Environmental Governance, Stakeholder Communication, Meeting Organization, Document Management, Analytical Reporting, MS Word, MS Excel, MS PowerPoint, Climate Transparency, Institutional Coordination, Knowledge Exchange, Workplan Preparation, Data Collection

Industry

International Affairs

Description

Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: * Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. * Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments * Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers * Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. Background The United Nations Development Programme (UNDP) is the UN’s global development network, working in more than 170 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic, and social reforms and promote development. In the programmatic period 2026-2030, UNDP BiH supports the following programme priorities: (a) inclusive green growth; (b) development of human capital and (c) accountable institutions and social cohesion. This is also in line with cross‑cutting enablers (applied across all priorities): innovation, digitalization, development financing, SDG localization, and integrated solutions/portfolio approach to accelerate results and inclusivity. The Energy and Environment Sector (EE) of UNDP in Bosnia and Herzegovina implements projects in the fields of climate change mitigation, climate change adaptation, disaster risk reduction, environmental governance and sustainable management of environmental and energy resources. The Sector works to support strengthened institutional capacities, improved environmental and climate policies, better data and reporting systems, and coordinated action by national and subnational stakeholders. All interventions are implemented in close collaboration with relevant government institutions, other UN agencies, multilateral and bilateral donors, the private sector, academia and civil society. As part of its broader support to climate transparency and environmental governance in Bosnia and Herzegovina, UNDP, in close cooperation with national authorities and key stakeholders, is implementing the project “Strengthening Enhanced Transparency Framework in Bosnia and Herzegovina – CBIT 2”. The project aims to support Bosnia and Herzegovina in strengthening capacities to meet the requirements of the Enhanced Transparency Framework under Article 13 of the Paris Agreement. The project focuses on supporting the further development of the national Monitoring, Reporting and Verification (MRV) system, improving coordination among relevant institutions, supporting work related to MRV/MRVA frameworks, greenhouse gas inventory data, NDC tracking, the Environmental Information System (EIS), and capacity-building activities for relevant stakeholders. Under the direct supervision of the Project Manager, the Environmental Governance and Finance Coordination Assistant will support the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska and UNDP in the day-to-day coordination and follow-up of CBIT 2 project activities, including administrative and operational support related to environmental governance, institutional coordination, financial tracking, and the preparation, organization and review of relevant project documents, inputs, plans and reports. The Environmental Governance and Finance Coordination Assistant will support communication and coordination with relevant institutions and stakeholders, assist in organizing meetings, consultations, workshops and trainings, support the preparation of background materials, meeting notes and simple analytical inputs, and help maintain project records, workplans, contact lists and implementation tracking documents. The assignment requires an organized, responsible and client-oriented approach, good communication skills, attention to detail, and the ability to support timely implementation of project activities in line with UNDP procedures and the CBIT 2 project document. Duties and Responsibilities Under the direct supervision of the Project Manager and in close coordination with the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska and relevant UNDP Energy and Environment Sector staff, the Environmental Governance and Finance Coordination Assistant will provide administrative, coordination, operational and basic analytical support to the implementation of CBIT 2 project activities. The Assistant will support day-to-day follow-up of activities related to environmental governance, institutional coordination, climate transparency, financial tracking and project implementation. The core functions of the Assistant will include the following: a) Provide assistance in support of governance, policy and regulatory follow-up * Assist in collecting, organizing and reviewing environmental and climate-related documents, policies, laws, bylaws, rulebooks, strategies, plans and other materials relevant to CBIT 2 project activities. * Support the Project Manager and relevant experts in preparing summaries, background notes and simple analytical inputs related to environmental governance, MRV/MRVA, climate transparency, GHG inventory, NDC tracking and the Environmental Information System (EIS). * Assist in identifying and recording information on relevant institutional processes, financial aspects, implementation needs, timelines and follow-up actions related to project activities. * Support the organization and tracking of inputs from consultants, partner institutions and stakeholders, ensuring that relevant comments, documents and follow-up actions are properly recorded and shared with the Project Manager. * Assist in maintaining updated records of project-related documents, plans, reports, correspondence and supporting materials. b) Support inter-institutional coordination and implementation follow-up * Assist in maintaining regular communication between UNDP, the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska, consultants and other relevant stakeholders involved in CBIT 2 activities. * Support the preparation and organization of coordination meetings, consultations, workshops, trainings and other project events, including logistical arrangements, invitations, agendas, attendance lists, minutes and follow-up notes. * Assist in updating stakeholder contact lists, meeting schedules, action trackers and other coordination tools used for monitoring the implementation of project activities. * Support the collection and organization of information from relevant institutions for project reporting, planning and implementation purposes. * Assist in tracking agreed actions, deadlines and responsibilities, and regularly inform the Project Manager on progress, delays or issues requiring follow-up. c) Support project implementation, financial tracking and knowledge exchange * Assist the Project Manager in day-to-day implementation of CBIT 2 activities, including preparation of workplans, simple implementation trackers, financial tracking tables and supporting documentation. * Support the collection and organization of financial and operational inputs related to project activities, including planned costs, implementation status, supporting documents and information needed for reporting. * Assist in preparing draft progress updates, meeting notes, brief reports, presentations, information materials and other simple project documents, as requested. * Support the organization of knowledge exchange activities, workshops, trainings and stakeholder consultations, including preparation of materials and documentation of key conclusions. * Assist in maintaining proper electronic and hard-copy project records in line with UNDP procedures and project requirements. The Assistant will submit monthly progress updates to the Project Manager, using a format defined by UNDP. The incumbent may be required to perform other duties within their functional profile as deemed necessary for the successful implementation of the project and the overall functioning of the Office and the Organization. Institutional Arrangement The employee will work under the direct supervision of the Project Manager and in close coordination with representatives of the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska and relevant UNDP Energy and Environment Sector staff. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Thematic Area Name Definition Digital Tech Literacy Ability to apply new digital tools or adapting their original use to create new insights, fresh perspectives or develop solutions. Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it's used as a "means to an end” Business Direction and Strategy System Thinking Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Business Direction and Strategy Business Acumen Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Ability to make good judgments and quick decisions within such frameworks. Knowledge and understanding of the operational frameworks in the organization. Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. Business Management Communication Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels. Required Skills and Experience Min. Education Requirements * Secondary education is required * University degree (Bachelor’s degree) in Economics, Law, Public Administration, Environmental Studies, Education, Social Sciences or similar field will be considered an asset, but is not a requirement. Min. years of relevant Work experience * Minimum 5 years (with Secondary education) or 2 years (with Bachelor’s degree) of administrative or project support experience at the national or international level Required skills * Experience in the use of computers and office software packages, including MS Word, Excel and PowerPoint. * Experience in collecting, organizing and maintaining project documentation, records, correspondence, contact lists, meeting notes, reports and implementation tracking tools. * Experience in supporting organization of meetings, workshops, consultations, trainings or similar project events. * Experience in communication and coordination with institutions, consultants, project partners or other stakeholders. Desired skill in addition to the competencies covered in the Competencies section * Experience in administrative, coordination, operational or financial support to implementation of donor-funded or development projects. * Experience in handling data, indicators, simple analysis, implementation trackers, databases or monitoring information will be considered an asset. * Experience in environment, climate change, environmental governance, climate transparency, MRV/MRVA, GHG inventory, NDC tracking, EIS or related public-sector processes will be considered an asset. * Previous experience with UNDP, GEF, GCF, World Bank, KfW or other international development projects will be considered an asset. Required Language(s) (at working level) * Fluency in English and in the official languages of Bosnia and Herzegovina is required, with good writing, editing and communication skills Professional Certificates n/a Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Use of AI by candidates Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection [https://www.undp.org/careers/using-ai-responsibly-undp-recruitment-and-selection] Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Responsibilities

Provide administrative, operational, and analytical support for the CBIT 2 project, focusing on environmental governance and climate transparency. Coordinate between UNDP and the Ministry of Spatial Planning, Construction and Ecology of Republika Srpska to track project activities and financial inputs.