Equipment & Materials Coordinator at Edwards Construction Group

Arroyo Grande, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

35.0

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Equipment Coordination, Materials Coordination, Vendor Management, Invoicing, Cost Control, Regulatory Compliance, Fleet Management, Submittal Review, Procurement, Schedule Management, Project Closeout, Data Entry, Google Workspace, Communication, Detail Orientation, Problem Solving

Industry

Construction

Description

About Us: Edwards Construction Group is a premier commercial construction firm that has been building the critical infrastructure for communities across California for decades. What truly sets us apart is our integrated, hands-on approach to building. We believe in empowering our people, not just constructing great projects. With a team of nearly one-hundred industry professionals, we deliver projects across key sectors, including K-12, Higher Education, Civic, and Private Commercial. Our expertise is rooted in a commitment to excellence, driven by innovation in technology, and grounded in an uncompromising dedication to safety. At ECG, we provide mentorship and growth opportunities in a collaborative environment where every voice is valued. If you are a professional who thrives on challenges and is ready to contribute to a forward-thinking, industry-leading team, we invite you to apply! About the Role: We are seeking a highly organized and detail-driven Equipment & Materials Coordinator to support project execution across a portfolio of active construction projects. In this role, you will coordinate equipment, materials, compliance, and administrative processes to ensure projects remain on schedule, within budget, and fully supported. As the Equipment & Materials Coordinator, you will work closely with Operations, Project Managers, Accounting, vendors, and our field teams to manage supplier accounts, invoicing, submittals, equipment readiness, and regulatory requirements. You’ll play a key role in cost control, long-lead material coordination, and project closeout support. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment, takes ownership of details, and enjoys being a critical support partner in delivering high-quality construction projects. Job Duties: You will coordinate equipment, materials, and vendor support to ensure projects are delivered on schedule, within budget, and in compliance with company standards. You will collaborate closely with Project Managers, Foremen, and field teams to ensure materials and equipment are ordered, delivered, and available to support project schedules. You will oversee equipment, fleet, and vehicle compliance, including DMV registrations, emissions programs, Clean Truck Check (CTC), CARB DOORS certifications, ITS-PG&E pre-qualifications, and required regulatory training. You will process, review, and cost-code project invoices, working closely with Accounting to maintain accurate and timely project cost tracking. You will manage supplier and vendor accounts, including account setup, pricing coordination, and ongoing vendor relationships. You will coordinate equipment and material rentals, monitor rental usage, and support cost control through rate comparisons and budget awareness. You will review and verify material and supplier submittals to ensure compliance with company standards, plans, and specifications prior to distribution. You will communicate long-lead material items and procurement timelines to project teams to support effective planning and scheduling. You will support project closeout by obtaining warranty documentation and coordinating as-built drawings and required closeout materials. You will assist estimating and pre-construction efforts by providing updated material and equipment pricing and supporting new bid opportunities. You will act as a Project Manager on an as-needed basis to support operational continuity. Professional Skills: Experience coordinating equipment, materials, or resources within a project-driven or operational environment Ability to manage documentation and certifications across assets or projects Experience working with vendors and service providers, including account coordination and procurement documentation Understanding of cost awareness principles, including budget tracking, cost comparisons, and expense control. Prior experience with accounting and budgeting preferred but not required Familiarity with reviewing and organizing technical or project documentation to ensure alignment with established standards and requirements Proficiency with common business, accounting, and document management software, including Google Workspace. Strong communication and coordination skills, with the ability to work effectively across teams and with external partners Willingness and ability to complete required training related to safety, compliance, and operational procedures Personal Strengths: Extremely organized and detail-oriented Self-directed, able to anticipate needs and solve problems independently Reliable and accountable, with strong follow-through on time-sensitive and compliance-critical tasks Collaborative and relationship-driven, capable of working effectively with multiple internal and external stakeholders Analytical and cost-conscious, with a focus on efficiency and process improvement Adaptable and calm under pressure in a fast-paced, deadline-driven environment Edwards Construction Group, Inc. offers a comprehensive benefits package, including: Competitive salary based on experience Medical, Dental, & Vision insurance 401(K) matching Paid time off A typical hiring range for this position is $30 - $35 USD per hour with the final offer based on your qualifications, job-related skills, and relevant experience. In addition, ECG's total rewards offering also includes comprehensive benefits, continuing education bonus program, and opportunities for career growth. ECG is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment is decided on the basis of qualifications, merit, and business needs.

Responsibilities

The coordinator will manage equipment, materials, compliance, and administrative processes for construction projects, ensuring they stay on schedule and within budget by working closely with operations and field teams. Key duties include overseeing fleet compliance (DMV, CARB), processing cost-coded invoices, managing vendor accounts, and coordinating long-lead material procurement.