ERD Assistant - Internally at International Rescue Committee Switzerland

Erbil, Erbil Governorate, Iraq -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

1829520.0

Posted On

09 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Tracking, Logistical Arrangements, Team Coordination, Document Management, Data Collection, Procurement, Meeting Organization, Microsoft Excel, Microsoft Word, Detail-Oriented, Flexible, Pressure Handling, Communication, Teamwork, Integrity

Industry

Non-profit Organizations

Description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview/Summary: The ERD Assistant will support the day-to-day implementation and administration of IRC’s Economic Recovery and Development (ERD) programs in Erbil and field locations. This role bridges the operational and administrative needs of the ERD unit—ensuring efficient processing of program documents, logistical arrangements, financial tracking, and coordination with internal departments and external stakeholders. The ERD Assistant will work closely with the ERD Coordinator, ERD manager, Senior Officers, and field teams to ensure timely and compliant implementation of activities. Major Responsibilities: Prepare and process routine administrative paperwork such as purchase requests, payment requests, cash advances, liquidation forms, recruitment requests, and travel requests. Support the preparation and submission of Item Forecasts for supplies, services, and events through Integra. Follow up on the approval flow of requests with Finance, Supply Chain, and HR departments. Support in maintaining and updating the ERD Spending Plan, ensuring timely reflection of commitments and payments. Prepare and update procurement and cash forecasts in coordination with the ERD team. Maintain organized and complete digital and hardcopy filing systems for ERD administrative and financial documents. Support in archiving all project-related papers, ensuring compliance with IRC and donor documentation standards. Maintain trackers for administrative actions, payments, and procurement progress. Assist in organizing and supporting workshops, meetings, and training events (venue booking, supplies, participant lists, refreshments, etc.). Prepare meeting minutes and attendance sheets and ensure proper documentation of all ERD events. Coordinate with internal departments (Finance, Supply Chain, HR, Admin) to follow up on ongoing administrative requests. Support the Senior Officer in monitoring delivery and distribution activities as needed. Update and maintain ERD tracking sheets for administrative and procurement actions. Support data collection and simple analysis related to program logistics, spending, or field activity support. Provide regular updates on pending requests and administrative bottlenecks to the ERD Coordinator/Sr. Officer. Support ERD field teams in activity implementation, monitoring visits, and community events when required. Maintain and update the ERD asset list and office supplies inventory. Perform other duties assigned by the supervisor to support ERD operations. Key Working Relationships: Position Reports to ERD Coordinator. Position technically supervised by: ERD Coordinator. Position directly supervises: N/A Indirect Reporting: N/A Internal: Supply Chain, Finance, and Human Resources IRC offices in Iraq. External: Local partner’s admin teams. Job Requirements: At least two years’ Experience in the humanitarian/development sector within IRC or other INGOs. Education: University studies in Business administration or related fields. Demonstrated Skills and Competencies: Spoken and written English is highly preferred; Arabic and Kurdish are required. Personal qualities: Works well in and promotes teamwork, is detail-oriented, honest, flexible, and able to handle pressure well. Strong computer skills, particularly in Microsoft Excel and Microsoft Word, and have good knowledge of using online applications, especially those related to finance, such as BVA. Total benefits: Salary range: (1,463,616 – 1,829,520) Iraqi Dinars, based on various factors including the labor market, job type, internal equity, and budget, as well as calibrated by work location, individual candidate experience, and skills relative to the defined job requirements. 13th-month salary per year. 21 days of leave and 15 days of paid holidays per year. IRC provides health insurance for staff and their dependents. Notice to all Job Seekers IRC implements an equal employment opportunity policy, and our recruitment process is based on merit. Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process. If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to iraq.hr@rescue.org. ملاحظة لكل الباحثين عن وظيفة تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية وان عملية التوظيف لدينا تعتمد على الجدارة . لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات (سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي مرحلة من مراحل التوظيف. اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الى iraq.hr@rescue.org Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality. Cookies: https://careers.rescue.org/us/en/cookiesettings The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve. If you’re ready to be part of a team that brings ingenuity, fortitude and optimism to making a lasting impact, we want to hear from you. The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well-being of our clients while meeting the expectations of our donors as responsible stewards of their resources.

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Responsibilities

The ERD Assistant will support the implementation and administration of IRC’s Economic Recovery and Development programs. This includes processing program documents, logistical arrangements, financial tracking, and coordination with internal and external stakeholders.