Overview

Join our dynamic team as an Estate Agent Administrator, where your organizational prowess and administrative skills will play a vital role in supporting our real estate operations. This energetic position offers an exciting opportunity to be at the heart of property transactions, ensuring smooth processes and exceptional service delivery. If you thrive in fast-paced environments and are passionate about real estate, this role is perfect for you! You will be instrumental in managing office tasks, coordinating communications, and maintaining accurate records to support our estate agents and clients alike.

Duties

• Manage day-to-day administrative tasks including data entry, filing, and document preparation to keep operations running seamlessly
• Handle incoming phone calls with professionalism and courtesy, directing inquiries to the appropriate team members
• Maintain organized records of property listings, client information, and transaction documents using Alto Property management software, Payprop (Reapit), and Xero.
• Assist with scheduling appointments, property viewings, and meetings for estate agents to optimize their daily workflows
• Support marketing efforts by preparing property brochures, online listings, and promotional materials
• Ensure all correspondence is accurately documented and follow up on client inquiries promptly
• Perform clerical duties such as typing reports, updating databases, and managing office supplies to ensure a well-functioning workspace
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