Evening Administrative Assistant (PT) at The Sullivan University System Inc

Louisville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Aug, 26

Salary

20.0

Posted On

12 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Administrative Support, Data Management, Multi-line Phone Systems, Reporting, Inventory Management, Confidentiality, Clerical Work

Industry

Personal Care Product Manufacturing

Description

Description Look No Further, Your Career Starts Here! Sullivan University is an organization that is truly committed to making a difference. We host a wide variety of career opportunities, offer a family-oriented culture, and invest in our employees. Join us if you want: Internal Mobility The Opportunity to Make a Difference in the Lives of our Students Professional Training and Development Individual Coaching A Diverse and Positive Work Environment To Support Local Charities through the Sullivan Cares Program What Can We Offer YOU? Competitive Salary Employee Referral Bonus Employee Discounts at Local Restaurants and Venues We are currently looking for a part-time Administrative Assistant at our Main Campus. The Administrative Assistant will support the Director of Admissions and the Vice President of Enrollment Management to help coordinate and manage the flow of activities in this department. They will also serve as the first point of contact for visitors to the campus and operate a multi-line phone system. Hours for this position will be Monday-Thursday 4 pm-8 pm and Saturdays 9 am-1pm Responsibilities of the position include: Welcomes visitors by greeting them, in person or on the telephone. Answering or referring inquiries to the appropriate department while providing positive customer service. Directs visitors by maintaining employee and department directories and giving instructions. Maintains security by following procedures by signing guests and issuing visitor badges. Supports Admissions by tracking daily activity and providing accurate reporting daily. Keeps full inventory of recruitment materials and requests replenishment of materials as needed. Performs other tasks as assigned by the Vice President of Enrollment Management. Maintains confidential and sensitive information. Compiles, processes, and manages data and documents. Works with others to ensure coordination of day-to-day activities of the College. This may include cross-training and coverage of other areas. Performs other duties as assigned. Requirements Associate degree preferred. Two years' clerical or administrative work experience. An equivalent combination of education and work experience may be considered. Strong customer service skills. Must be able to hear and speak well enough to communicate face-to-face and via the telephone. This job description lists the major responsibilities of the job title listed. By no means is the job limited only to the responsibilities listed. Cooperation between employees is expected during periods of heavier than normal workloads and revisions to these duties on either a temporary or permanent basis is possible. The Sullivan University System is an Equal Opportunity Employer.

Responsibilities

The Administrative Assistant serves as the first point of contact for campus visitors and supports the Admissions and Enrollment Management leadership. Key duties include managing phone systems, tracking daily activity, and maintaining recruitment materials.