Event Assistant at Kincy

City of Edinburgh, Scotland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Multitasking, Communication Skills, Interpersonal Skills, Attention To Detail, Team Collaboration, Event Coordination, Logistics Management, Budget Management, Guest List Management, Social Media, Event Photography, Microsoft Office, Google Workspace, Event Software, Design Tools

Industry

Description

We are seeking an organised, proactive, and detail-oriented Event Assistant to support the planning and delivery of events from conception through to completion. This role is ideal for someone with a passion for events, a strong sense of initiative, and the ability to thrive in a fast-paced environment. Tasks Key Responsibilities Assist with the planning, coordination, and execution of events across various formats and sizes. Support the Event Manager and wider team with event logistics, timelines, and budgets. Liaise with venues, suppliers, and stakeholders to ensure smooth event operations. Manage guest lists, invitations, registrations, and on-site check-ins. Contribute to event set-up, on-site coordination, and post-event debriefs. Prepare event documentation including run sheets, schedules, and briefing notes. Maintain administrative systems, databases, and event materials. Support marketing and promotional activities where required, including social media and event photography. Requirements Excellent organisational and multitasking skills, with the ability to manage competing priorities. Strong communication and interpersonal skills, both written and verbal. A proactive and solutions-focused attitude with high attention to detail. Ability to work collaboratively in a team and independently when required. Comfortable working to tight deadlines and adapting to changing requirements. Proficient in Microsoft Office and/or Google Workspace; familiarity with event software or design tools is advantageous. Previous experience in event coordination, hospitality, marketing, or administration is desirable but not essential. Flexibility to work occasional evenings or weekends to support event delivery. Benefits A dynamic and supportive working environment with opportunities for growth. Hands-on experience in all aspects of event management. Exposure to a wide variety of clients, venues, and event types. Professional development and mentoring from experienced event professionals. A collaborative, team-oriented culture that values initiative and creativity. To apply, please submit your CV. Early applications are encouraged, as interviews may take place before the closing date.

Responsibilities

Assist with the planning, coordination, and execution of events across various formats and sizes. Support the Event Manager and wider team with event logistics, timelines, and budgets.