Queen’s Gate is a happy, bustling GSA day school for girls aged 4 –18, ideally situated in Central London to take advantage of the many educational opportunities on offer.
We wish to appoint an Events Assistant to join our small Marketing Team, building strong relationships with our many stakeholders is at the heart of our School’s ethos. Whether it’s a gathering for our Alumnae, the UVI Leavers’ Supper, the annual Careers Fair or a drinks event for fellow education professionals, we want our guests to feel warmly welcomed and enjoy a smooth, high-quality experience while they are with us. This role would suit someone who is looking to move into a career in fields such as marketing, communications, PR, events and/or fundraising. Likewise, this role will involve direct engagement with our pupil body, so this could also suit someone considering a career in the education sector.
The draft job description is below, but may be adjusted to take into account the expertise of the successful candidate. While we anticipate this role is likely to be full-time, as an inclusive employer, we would be interested in hearing from those who would like part-time or more flexible hours.

Responsibilities:

• Under the guidance of the Director of Marketing and Admissions and the Principal, oversee the planning and delivery of a range of internal and external events, including those led by the Parent-Teacher Association; in particular, this will involve supporting our Open Events for prospective parents, a range of evening events for parents, alumnae and fellow professionals, weekend marketing events and taster days, and the 4+, 11+ and 16+ admissions tests.
• The role will include liaison with external venues, working closely with colleagues who manage the internal calendar and room bookings, liaison with speakers, managing budgets, planning and confirming catering arrangements, planning access for guests, overseeing communications, checking staffing arrangements, ensuring health and safety policies and procedures are adhered to.
• Maintain and develop further communications with our Alumnae network
• Serve as an administrative liaison with the PTA.
• Support the Head of Careers in the delivery of the Careers Fair.
• Support the Vice Principal and Director of Junior School in the delivery of our end-of-year celebratory events for pupils and parents.
• Support the Director of Pastoral Care regarding the arrangements for PSHE talks by visiting speakers.
• Support the Director of Sixth Form regarding the arrangements for our Leavers’ Celebrations.
• Liaison with the Marketing & External Relations Assistant to ensure events are appropriately publicised on our various media channels.

The Marketing Team is a tightknit group, who regularly step in to support each other as needed, so the successful candidate will be willing to embrace flexibility and collegiality. The successful candidate may also be called upon to assist with other administrative tasks related to our admissions process.
The salary for this role will be: circa £25-30k per annum (Full Time Equivalent) or negotiable depending on experience and qualifications.
An application form and further details may be downloaded from our website www.queensgate.org.uk (in the ‘JOIN US/Employment Opportunities’ section).

• Under the guidance of the Director of Marketing and Admissions and the Principal, oversee the planning and delivery of a range of internal and external events, including those led by the Parent-Teacher Association; in particular, this will involve supporting our Open Events for prospective parents, a range of evening events for parents, alumnae and fellow professionals, weekend marketing events and taster days, and the 4+, 11+ and 16+ admissions tests.
• The role will include liaison with external venues, working closely with colleagues who manage the internal calendar and room bookings, liaison with speakers, managing budgets, planning and confirming catering arrangements, planning access for guests, overseeing communications, checking staffing arrangements, ensuring health and safety policies and procedures are adhered to.
• Maintain and develop further communications with our Alumnae network
• Serve as an administrative liaison with the PTA.
• Support the Head of Careers in the delivery of the Careers Fair.
• Support the Vice Principal and Director of Junior School in the delivery of our end-of-year celebratory events for pupils and parents.
• Support the Director of Pastoral Care regarding the arrangements for PSHE talks by visiting speakers.
• Support the Director of Sixth Form regarding the arrangements for our Leavers’ Celebrations.
• Liaison with the Marketing & External Relations Assistant to ensure events are appropriately publicised on our various media channels