Event Coordinator at ACG Consulting Group LLC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

80000.0

Posted On

13 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Vendor Management, Organizational Skills, Communication, Problem-Solving, Adaptability, Negotiation, Project Management, Logistics Coordination, Budget Tracking, Team Collaboration, Time Management, Attention to Detail, Executive-Level Events, Catering Management, AV Coordination

Industry

Description

Puck is seeking a detail-oriented and dynamic Event Coordinator to join our marketing team. This role will be instrumental in planning, executing, and managing high-quality events that reflect our brand's commitment to delivering premium news and analysis. The ideal candidate will bring strong organizational skills, vendor management expertise, and the ability to thrive in a fast-paced media environment. This role may be located in either the New York City metro area or Washington D.C. area. Candidates located outside of these markets will not be considered. Primary Responsibilities: Support all logistical aspects of events from initial concept through execution, including venue selection, catering, AV, print signage, and production coordination Support development of comprehensive event timelines and run-of-show documents to ensure seamless execution Track expenses within event budgets and ensure cost-efficiency without compromising quality Identify, select, and negotiate with vendors including venues, caterers, AV companies, print vendors, florists, and other service providers Manage vendor relationships and contracts to ensure deliverables meet expectations and deadlines Manage internal project decks and documents, ensuring notes and updates disseminate to XFN teams in a timely manner Create and manage Splash pages Work closely with Director of Events and cross-functional teams including marketing, editorial, and leadership to align events with Puck’s branding and messaging Manage on-site logistics, staff coordination, and real-time troubleshooting during events Maintain vendor and venue trackers, and consistently stay on top of new venues in Puck’s key markets To best perform in this job, you will demonstrate: Organizational Excellence: Strong organizational and time management skills with meticulous attention to detail Communication: Excellent written and verbal communication, negotiation, and interpersonal skills Experience: Proven experience with event planning and project management Problem-Solving: Strong analytical and problem-solving abilities with a proactive mindset Adaptability: Ability to handle a fast-paced environment, manage multiple priorities simultaneously, and remain calm under pressure Flexibility: Willingness to work evenings and weekends as required for events. This role requires 15-25% travel. Qualifications: 2-3 years experience planning events in media, tech, or at an agency Familiarity with high-profile guest management and executive-level events Salary, Perks & Benefits: The salary range for this role is $65,000 – $80,000, but the final offer amount is dependent on incumbent’s relevant experience, skill-level, and location Company equity Flexible PTO, in addition to company holidays Health, dental, and vision insurance 401K with company match Endless development opportunities at a fast-growing startup About Puck: At Puck, we believe that journalists are society’s original influencers. Yet the digital media economy of the last decade created an insurmountable rift between journalists and their followings. Puck exists to change that; we want to return power back to journalists by creating a media platform owned and operated by the journalists themselves. Puck is a news brand dedicated to the inside story, hyper-focused on the four power corners of American culture: Wall Street, Silicon Valley, Washington, and Hollywood. We are focused on the “last mile” of news - what the insiders are really saying. Puck was founded by media industry veterans and a handful of entrepreneurial journalists. We launched in September 2021 and have been featured in The New York Times, Axios, Bloomberg, and other leading publications. We most recently raised a Series B with TPG Growth, Standard Investments, and J Rothschild Capital Management. We are headquartered in Manhattan with a nationally distributed workforce.

Responsibilities

The Event Coordinator will support all logistical aspects of events from initial concept through execution, including vendor management and budget tracking. They will also manage on-site logistics and ensure seamless execution of events.