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Event Coordinator at American Industrial Transport

Saint Charles, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

65000.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Administrative Coordination, Documentation, System Data Accuracy, FMS, Salesforce, Scope Of Work, Car Movement Tracking, Inbound/Outbound Disposition Communication, Invoicing Accuracy, Multitasking, Organizational Skills, Microsoft Office

Industry

Rail Transportation

Description

Job Summary Owns administrative and documentation functions for all shopping events from creation through completion. Ensures accuracy and timeliness in system data and communication across teams. Job Duties • Create and maintain shopping events in FMS and Salesforce. • Prepare Scope of Work packets and send to shops/customers. • Track car movement via CLM/DDCT and update status. • Manage inbound/outbound disposition communication. • Ensure documentation accuracy before invoicing. • Escalate exceptions or missing data to Team Manager. • Serve as first line of contact for event status updates. Education and Experience • 3+ years in rail operations or administrative coordination(preferred). • Proficiency with Microsoft Office, Salesforce, and FMS systems. • Strong organizational and multitasking skills. Measures of Success • System accuracy and documentation completeness. • Timely event creation and updates. • Reduction in documentation errors before invoicing. This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory, or environmental demands may be referenced to communicate the way this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, AITX will consider reasonable accommodation that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodation does not pose an undue hardship.

Responsibilities

The Event Coordinator is responsible for owning the administrative and documentation functions for all shopping events from creation through completion, ensuring data accuracy and timely communication across teams. Key duties include creating and maintaining events in FMS and Salesforce, preparing Scope of Work packets, and tracking vehicle movement status.