Overview:
Job Description:
Are you a natural problem solver that feels comfortable in a dynamic and fast paced environment?
Do you have a keen eye for details and excellent planning skills?
If you would like to bring these qualities to the regulated industry of Medical Devices and contribute to a positive impact on society, we have an exciting opportunity for you!
At Applied Medical Europe, our diverse team of professionals from 75 different nationalities collaborates to improve access to high-quality healthcare globally. As part of our strategy to reach the surgical community and enhance clinical care and outcomes, we aim to increase brand awareness across Europe through various events, including congresses, webinars, symposiums, and other promotional and educational activities attended by thousands of healthcare professionals each year.
As the number and size of our events continue to grow, and we work towards updating our processes to increase efficiency, we are seeking a fulltime Event Coordinator that will join our team. Your flexibility, dependability, and critical thinking will be key to success. The focus of this role will be on Administrative and Logistic tasks, and you will work closely with colleagues from different departments, including Local Sales and Clinical Teams, Branding, Legal, Product Development, Warehouse, Finance, and Compliance. Additionally, you will have the opportunity to participate in advanced training on our surgical products and procedures.
Within Applied Medical this position has the internal job title of Event Coordinator. The role is based in our European Headquarters in Amersfoort (NL), and you will be required to travel occasionally to countries within Europe to provide on-site support during the events. When weekend travelling is required, time-for-time compensation is calculated at an increased rate.

Requirements:

• At least 1 years of experience in an office role, or event coordination or project management
• Excellent communication skills in English, both written and spoken
• Good communication skills in another European language are an advantage, especially with Dutch, Italian or Spanish
• Ability to travel occasionally within Europe, including the weekends
• Proficient in using Microsoft Office, and especially Excel spreadsheet

• Coordinate events logistics and highlight potential conflicts with Applied Medical’s terms and conditions and code of ethics.
• Design the setup of our booth for larger events or ensure a consistent and cohesive brand presence for smaller booths by adhering to established guidelines on available materials, such as banners, product displays, and brochures, based on input from the Sales team.
• Oversee the shipment and timely delivery of event materials, including digital and printed branding materials and product samples.
• Troubleshoot issues related to the availability or delivery of materials.
• Coordinate onsite logistics, including travel and accommodation arrangements, catering, setup, and dismantlement of the booth.
• Prepare and complete both pre-event and post-event administration, including letters of agreement, invoices, and evaluations.
• Ensure seamless event flow and adherence to timelines

Requirements:

• At least 1 years of experience in an office role, or event coordination or project management
• Excellent communication skills in English, both written and spoken
• Good communication skills in another European language are an advantage, especially with Dutch, Italian or Spanish
• Ability to travel occasionally within Europe, including the weekends
• Proficient in using Microsoft Office, and especially Excel spreadsheets

We Offer:

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• Permanent employment contract
• Commuting allowance of €0,23/km or an NS Business card subscription
• This is mainly an on-site role with hybrid options
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gymAdditional benefits, such as:
• Attractive pension scheme (your contribution at 4%, ours at 12%)
• €50 net monthly health insurance contribution
• Two (paid) days per year dedicated to volunteering activities
• Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.
If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.