Event Coordinator at AUIB

Baghdad, Baghdad Governorate, Iraq -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Organizational Skills, Project Management, Communication Skills, Interpersonal Skills, Budget Management, Vendor Management, Cultural Awareness, Marketing Collaboration, Feedback Collection, Creativity, Attention to Detail, Microsoft Office Suite, Event Management Software, Multitasking, Adaptability

Industry

Description

Position Summary The Event Coordinator at AUIB will be responsible for planning, organizing, and executing a wide range of university events, including academic, cultural, social, and institutional functions. This role requires strong organizational skills, creativity, and the ability to manage multiple priorities while ensuring each event reflects and strengthens the AUIB brand and mission. Key Responsibilities Plan, coordinate, and execute events such as conferences, ceremonies, workshops, cultural programs, student activities, and official university functions. Collaborate with university departments, leadership, and external partners to define event goals, themes, and logistics. Manage event budgets, timelines, and resources effectively. Oversee vendor relationships, including catering, décor, audiovisual, printing, and other event-related services. Ensure compliance with university policies, health and safety standards, and cultural protocols. Coordinate event promotion in collaboration with the marketing and communications team. Prepare event materials, programs, and communications that reflect AUIB’s brand identity. Supervise on-site event setup, execution, and breakdown, ensuring a smooth and professional experience. Collect feedback and evaluate event outcomes for continuous improvement. Qualifications Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, or a related field. 3+ years of professional experience in event planning, preferably in higher education or corporate settings. Fluent in Arabic and English Strong organizational, project management, and multitasking skills. Excellent communication and interpersonal skills, with the ability to maintain confidentiality. Ability to work under pressure and adapt quickly to changing circumstances. Proficiency in Microsoft Office Suite and event management software/tools. Creativity and attention to detail with a strong sense of branding and presentation. Flexibility to work evenings, weekends, or holidays as required by event schedules. #LI-REMOTE Why AUIB? Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies. Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff. Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career. A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities. A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education. Application Requirements: To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents: Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for. Resume/Curriculum Vitae: Provide an up-to-date resume or CV. Identification: A valid national ID or passport is required for the application process. Please note that applications missing any of these components will not be considered. Candidates Shortlisted for an Interview: If you are shortlisted for an interview, you will need to provide additional documentation: Educational transcripts and certifications must be translated into English. References: Provide contact details for three references who have either worked with you or supervised your work.

Responsibilities

The Event Coordinator will plan, organize, and execute various university events while collaborating with departments and external partners. They will manage budgets, oversee vendor relationships, and ensure compliance with university policies.