Event Coordinator at Avalara

Pune, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Cvent, Vendor Management, Budget Tracking, Stakeholder Management, Logistics Coordination, Employee Engagement, Project Management, International Travel Coordination, AV Requirements, Registration Management, AI Tools

Industry

Software Development

Description

What You'll Do Overview We are looking for a highly organized and energetic Event Coordinator to join our Corporate Experience team, Pune, India. This role will help with planning, coordinating, and executing annual employee engagement events, including RevKO, CLUB incentive program, and a few onsite office events. The ideal candidate thrives in a fast-paced environment, is passionate about creating exceptional employee experiences, and has strong operational and logistical event management expertise. This position temporarily reports to the Director, Workplace Asia, Middle East, and Africa. The Corporate Experience team is focused on creating exceptional employee experiences that foster collaboration, culture, and connection across our global offices and corporate programs. This role plays a critical part in bringing those experiences to life through engaging, well-executed events. What Your Responsibilities Will Be Event Planning & Coordination Coordinate and execute internal company events including RevKO, CLUB, cultural celebrations, and onsite engagement activities. Serve as the primary point of contact for India-based employees participating in RevKo and CLUB trips. Assist employees with general event inquiries, registration support, and event-related communications. Partner with the Avalara Immigration team to help connect employees with visa-related resources and support for international travel requirements. Support employees with travel-related questions including logistics, timelines, and event coordination details. Work with the Corporate Experience events team coordinating end-to-end event logistics including venue coordination, catering, transportation, registrations, vendor management, AV requirements, and event setup/breakdown. Partner closely with Workplace, HR, Communications, and business stakeholders to deliver seamless employee experiences. Event Technology & Operations Manage event registration platforms and attendee communications using Cvent. Build and maintain Cvent registration websites, including attendee registration flows, communications, agendas, and event branding. Generate and analyze event reports and attendee data from Cvent to support planning, tracking, and post-event reporting. Troubleshoot Cvent registration website issues and provide technical support to attendees and stakeholders throughout the event lifecycle. Serve as the primary point of contact for Cvent event setup, testing, updates, and onsite registration coordination. Build and manage Cvent event apps for attendees to utilize during major events Track event budgets, invoices, and vendor contracts while ensuring cost efficiency. Develop project timelines, run-of-show documents, and event checklists to ensure flawless execution. Coordinate onsite logistics during events and proactively troubleshoot operational issues. Employee Experience & Engagement Help foster a vibrant and engaging office culture through innovative event programming. Maintain strong relationships with local vendors, partners, and service providers. What You'll Need to be Successful What You’ll Need to Be Successful Bachelor's degree in hospitality, Event Management, Business Administration, or related field preferred. 3+ years of experience coordinating corporate events, employee engagement programs, or workplace experiences. Extensive hands-on experience with Cvent, including building registration websites, managing attendee communications, pulling event reports, and troubleshooting technical or registration-related issues. Strong understanding of event logistics, vendor coordination, and onsite event execution. Excellent organizational skills with the ability to manage multiple events simultaneously. Strong communication and stakeholder management skills. Ability to work flexible hours when supporting onsite or corporate events Must possess a valid visa and ability to travel internationally outside of India, including United States, Europe, and other countries. Preferred Qualifications Experience supporting regional or global corporate events. Experience working in a fast-paced technology or corporate environment. Strong attention to detail and problem-solving mindset. Passion for workplace culture and employee engagement initiatives. Avalara is an AI-first Company AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability. You’ll bring experience using AI and AI-related technologies, ready to thrive here. You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers. You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too. How We'll Take Care of You Total Rewards In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. Health & Wellness Benefits vary by location but generally include private medical, life, and disability insurance. Inclusive culture and diversity Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. What You Need To Know About Avalara We’re defining the relationship between tax and tech. We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world. We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. We’ve been different from day one. Join us, and your career will be too. We’re An Equal Opportunity Employer Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

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Responsibilities

Coordinate and execute internal corporate events and employee engagement programs, including logistics, venue management, and vendor coordination. Manage event technology via Cvent to handle registrations, communications, and data reporting.