Event Coordinator at Balanced Body Inc

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

32.0

Posted On

16 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Event Planning, Customer Service, WordPress, CRM Systems, Microsoft Word, Microsoft Excel, Logistics Management, Communication, Organizational Skills, Attention To Detail, Problem Solving, Team Collaboration, Inventory Management

Industry

Wellness and Fitness Services

Description

Description About Balanced Body® Balanced Body® is the world's leading manufacturer of Pilates equipment and a passionate advocate for movement education. Through Pilates on Tour and our broader education platform, we bring world-class Pilates training and community-building experiences to instructors and enthusiasts around the globe. We believe Pilates is for every body — and our events reflect that inclusive, spirited spirit. Balanced Body® is looking for an energetic and detail-oriented Event Coordinator to join our Events team and help bring Pilates on Tour and Movement Tour to life. Reporting to the Events Manager, this role is central to delivering a seamless, welcoming, and inspiring experience for every attendee — from the moment they register through the final wave goodbye at load-out. This is a hands-on, on-the-ground role that combines pre-event planning and coordination with on-site execution. The ideal candidate is organized, proactive, a clear communicator, and deeply comfortable wearing many hats in a fast-paced event environment. On-Site Responsibilities REGISTRATION & ATTENDEE EXPERIENCE • Manage all aspects of on-site registration, ensuring check-in runs smoothly and efficiently • Greet and orient attendees, helping them find their way to sessions and activities • Distribute name badges and swag to all registered attendees • Process new registrations, class changes, and resolve minor attendee issues on the spot • Coordinate and manage event volunteers to support registration and attendee flow SETUP, LOGISTICS & ROOM MANAGEMENT • Set up and tear down the registration area at each event • Assist with load-in and load-out of event materials and equipment • Assist with workshop room setups as needed • Ensure all marketing and promotional materials are displayed appropriately throughout the venue TEAM COLLABORATION • Collaborate with the full events team — including the logistics coordinator — to ensure the event runs smoothly end-to-end • Support the Events Manager in upholding the purpose, feel, and quality of each event Pre-Event Responsibilities ATTENDEE COMMUNICATION SUPPORT & MATERIALS • Monitor the events inbox and respond to attendee questions, concerns, and requests in a timely and professional manner • Create and produce name badges ahead of each event • Coordinate and prepare attendee handout packets and communication materials • Draft and distribute attendee packets and pre-event communications WEBSITE, REGISTRATION & CRM • Work with the Events Manager to create, test, and maintain event websites and registration pages in WordPress • Update CRM records and ensure all registration data is accurate and current • Make changes to individual attendee schedules as needed CEC & ADMINISTRATIVE COORDINATION • Coordinate with the admin team to create and distribute Statements of Work (SOWs) • Support the process of applying for and obtaining Continuing Education Credits (CECs) for each event INVENTORY, SWAG & MARKETING MATERIALS • Work with the Events Manager and logistics coordinator to ensure all registration supplies and swag items are ordered, packed, and arrive at each event • Coordinate with the marketing team to ensure all promotional materials are packed and shipped to each event location Requirements REQUIRED • Prior experience in event coordination and/or event planning • Strong organizational skills with exceptional attention to detail • Excellent verbal and written communication skills • Proficiency in Microsoft Word, Excel, and similar productivity tools • Experience with WordPress (event page creation and updates) • Experience with CRM systems • Ability to work full-time, with flexibility for occasional evenings and weekends • Ability to lift at least 30 lbs. and perform physical tasks associated with event setup and breakdown PREFERRED • Familiarity with Pilates and/or the Pilates industry • Experience working with continuing education or certification programs • Background in customer service or attendee-facing event roles Balanced Body is the world's largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you. We offer competitive compensation and excellent benefits including: Medical, Dental & Vision Life and Long-Term Disability Insurance - Employer Paid! 401k Plan + Match! Paid time off and holidays Balanced Body is an equal opportunity employer dedicated to workforce diversity. NO AGENCY CALLS!

Responsibilities

The Event Coordinator manages on-site registration, attendee experience, and logistics for Pilates events while supporting pre-event planning and administrative tasks. This role involves collaborating with the events team to ensure seamless execution from registration through to event load-out.