Event Coordinator at Griffith University

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

89416.0

Posted On

31 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Administrative Support, Logistical Support, Budget Tracking, Staff Supervision, Communication, Problem Solving, Training, Marketing, Compliance, Risk Assessment, Organizational Skills, Team Collaboration, Stakeholder Engagement, Attention to Detail, Customer Service

Industry

Higher Education

Description

Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Job Description The Event Coordinator is responsible for supporting the planning, coordination, execution, and evaluation of a wide range of on campus events and activities. These events are designed to predominantly engage current Griffith students, however there are some opportunities for staff, prospective students, and members of the broader community to join in some of the events on offer. The Event Coordinator also oversees and supervises casual staff and volunteers to ensure the successful delivery of each event. Responsibilities include: Provide administrative and logistical support to the Event Manager for the planning, coordination, and delivery of ~65 annual on-campus events, including activations, student gatherings, and market days. Act as the primary contact during events, managing enquiries, student needs, and escalating issues as required. Assist with event data, proposals, post-event reporting, and budget tracking. Coordinate casual event staff across recruitment, scheduling, supervision, and performance. Manage the Griffith Student Event Leaders (GSEL) Program, including recruitment, onboarding, training, and performance. Partner with the Event Manager and Griffith Sport Marketing team to create and deliver promotional materials across print, digital, and social media. Support continuous improvement of event administration and operational processes. Work with the Compliance Manager to ensure safety, risk, and compliance requirements are met, including risk assessments, documentation, and reporting. About you We are seeking a passionate and self-motivated individual with strong administrative focus and impeccable attention to detail. The ideal candidate will be able to juggle competing priorities effectively while maintaining a high level of organisation. This role also involves hands-on participation in the physical aspects of event bump-in and bump-out, so enthusiasm for practical, on-the-ground work is essential. As a highly people-focused role, the ability to communicate positively and enthusiastically with a diverse range of individuals is imperative. You thrive on working with diverse stakeholders—primarily students, as well both not-for-profit organisations and professional stakeholders—engaging with thousands of individuals on a daily basis. What we can offer This is a fixed-term, until 31 August 2026, position based at Griffith University Brisbane South (Nathan). As Griffith is a multi-site University you will be required to work across other locations on a regular basis. HEW level 5 salary range $79,705 - $89,416 per annum + 17% superannuation. Total annual remuneration package range $93,255 - $104,617. Additional Information Why join Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: Generous leave entitlements including paid parental leave and leave loading Opportunities for internal mobility Health Safety and Wellbeing initiatives – on campus Gym facilities At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. How to apply Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role, please refer to the qualifications above and the position description. Current curriculum vitae/resume including full contact details For application and recruitment advice please reach out to Laura Whitworth, Talent Acquisition Partner on [email protected] Closing date: 11:59pm AEST 16 November 2025. All applications must be submitted online.

Responsibilities

The Event Coordinator is responsible for supporting the planning, coordination, execution, and evaluation of a wide range of on-campus events. This includes managing enquiries, overseeing casual staff, and ensuring compliance with safety and risk requirements.