Event Coordinator I at Populous

Quinte West, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

71000.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Support, Schedule Management, Administrative Support, Vendor Research, Invoice Management, Load-in/Load-out Planning, MS Office, Excel, Smartsheet, Written Communication, Verbal Communication, Problem Solving, Time Management, Critical Thinking, Adaptability, Process Improvement

Industry

Architecture and Planning

Description

Event Coordinator I Location: Denver, CO Who We Are: We design places where people love to be together. Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments. We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. All of Populous’ collective design expertise ultimately culminates in one thing: the event. We work at all scales, having developed intimate one-off experiences, all the way up to major international multi-day festivals. Our venues have hosted some of the most prestigious events in sports and entertainment, from the FIFA World Cup and the NFL Super Bowl, to the Summer and Winter Olympic and Paralympic Games. Our unmatched understanding of venue design has allowed us to transcend traditional boundaries, bringing all of our architectural knowledge into the world of event planning. Populous has experience at every level of the event ecosystem. We have designed and developed new events in all corners of the globe and combined entertainment in new ways, such as fusing live music with sport. What We Offer: Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits. Who We Are Looking For: We are seeking an Event Coordinator to provide crucial administrative support and coordination across multiple projects, assisting Project Managers and other team members to produce successful events. This role is ideal for early-career professionals (1-3 years of experience) seeking to grow technical and creative skills in a collaborative design environment. This position will be open for a minimum of two (2) days and will remain open until filled. Applications will be accepted on an ongoing basis until the position is closed. What Your Day Could Consist Of: * Provide project support to project managers as needed across multiple projects. * Collect schedule data, update project schedules and report on this information to staff, clients, and vendors using tools such as SmartSheet. * Provide administrative support such as scheduling meetings, ordering supplies/equipment, creating presentations, task coordination and follow-up. * Research commodities and vendors in designated areas, presenting findings with recommendations on selection. * Facilitate order placement with vendors and organize client invoices, ensuring accurate invoice management. * Coordinate detailed schedules, delivery operations, load-in/load-out planning and operations. Requirements For Success: * Detail-oriented and organized with proven track record of efficient time management across multiple projects. * Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus. * Technical acumen –quick to pick up new tools/software/platforms. * Excellent written and verbal communication skills. * Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands, and timelines. * Ability to work effectively both independently and in a team-oriented, collaborative environment. * Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness. * Strong problem-solving skills with the ability to think critically and make quick decisions under pressure. Essential Qualifications: * Bachelor’s or associate degree preferred, but not required * Previous experience with event-related project management is a plus. Additional Details: * Event planning involves sedentary work, requiring long periods of sitting, frequent use of a computer and occasional movement in an office environment. * Event execution requires willingness and ability to travel away from home for up to 3 weeks and work long hours, including evenings and weekends, as dictated by event schedules and requirements. * In addition, event execution involves standing and walking for extended periods and occasionally lifting items weighing up to 25 pounds. Compensation: * The projected salary range for this opportunity is $63,000 - $71,000 annually. In accordance with Colorado law, the posted salary range represents a good faith estimate of the compensation for this position. Final compensation will be determined based on experience, skills, and qualification. This position may also be eligible for additional compensation, including bonuses. A comprehensive benefits package is available for this position. We strive to offer our staff a competitive benefits package at a low cost to employees, including medical, dental, and vision coverage, 401(k), FSA/HSA, paid time off, and continuing education benefits. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristics protected by applicable federal, state, or local law. No. 1 Most Innovative Company in Architecture by Fast Company No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants No. 1 Architecture Firm in Cultural Facilities by BD+C No. 1 Architecture Firm in Convention Centers by BD+C No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C Find us here - https://populous.com/careers [https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpopulous.com%2Fcareers&data=05%7C01%7CKami.Muehlberger%40populous.com%7C93f5cd15c166450bb4ee08da480a09c8%7Cc6cc68c221de4ebab7c957e59f9baade%7C0%7C0%7C637901505203615791%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DrlsYcGomqV4kvHuZnEgslEmmeI4ipKPkVN9JrMUoLo%3D&reserved=0] Instagram: @WeArePopulous X: @Populous

Responsibilities

Provide administrative and coordination support to project managers across multiple event projects. Responsibilities include managing schedules, researching vendors, handling invoices, and coordinating event logistics like load-in and load-out.