Event Coordinator - Major Events at Humane Society of Sarasota County Inc

Sarasota, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

35568.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Fundraising, Budget Management, Vendor Management, Sponsorship Acquisition, Project Management, Communication, Organizational Skills, Donor Databases, Event Management Software, Volunteer Coordination, Community Engagement, Post-Event Reporting, Logistics Coordination, Guest Communication, Team Collaboration

Industry

Non-profit Organizations

Description

Description Are you a strategic event professional who thrives on creating memorable experiences that drive impact? The Humane Society of Sarasota County (HSSC) is seeking a Part-Time Event Coordinator – Major Events to lead the planning and execution of our signature fundraising and community engagement events. Part-Time, Salaried Position | Average ~25 hours per week Annual Salary: $35,568 Flexibility required for increased hours leading up to major events, including evenings and weekends. Why HSSC? The Humane Society of Sarasota County (HSSC) operates a no-kill animal shelter in Sarasota, FL, caring for more than 3,000 cats and dogs each year. Our Advancement team plays a critical role in supporting lifesaving programs through fundraising, community engagement, and donor stewardship. As the Event Coordinator – Major Events, you will manage two signature annual fundraising events—Paw Royale and Zoo-ta-Do—along with several internal community engagement events that connect supporters to our mission. Your work will directly support more than $300,000 annually in fundraising revenue that helps animals receive the care they deserve. At HSSC, we’re more than a shelter—we’re a mission-driven organization fueled by compassion, collaboration, and innovation. About the Role As the Event Coordinator – Major Events, you will: Plan and execute HSSC’s major fundraising and community engagement events from concept through post-event reporting Manage event budgets, timelines, vendors, venues, and logistics Coordinate sponsors, volunteers, committees, and temporary event staff Support fundraising components including sponsorships, auctions, raffles, and ticketed experiences Oversee registration systems, guest lists, and attendee communications Collaborate with marketing and advancement staff on event promotion and materials Track revenue, expenses, in-kind donations, and event metrics in Raiser’s Edge Prepare post-event reports with outcomes, ROI, and recommendations This role requires strong organizational skills, attention to detail, and the ability to remain calm and adaptable during high-energy event periods. Requirements What We’re Looking For 3–5 years of nonprofit event planning experience, including events with $250,000+ revenue goals Demonstrated success securing sponsorships and meeting fundraising targets Experience managing complex event budgets and vendor contracts Ability to work professionally with board members, donors, sponsors, volunteers, and community partners Strong project management, communication, and organizational skills Comfort learning and using donor databases and event management software (Raiser’s Edge preferred) Availability for evenings, weekends, and irregular hours during peak event periods Valid driver’s license and reliable transportation Ability to lift and transport event supplies (up to 30 lbs) and work extended hours during events Ready to Create Events That Save Lives? If you’re passionate about nonprofit work, love bringing people together for a cause, and want to make a measurable impact for animals in need, we’d love to hear from you. Apply today and help make HSSC’s most important events unforgettable.

Responsibilities

The Event Coordinator will plan and execute major fundraising and community engagement events, managing all aspects from concept to post-event reporting. This includes overseeing budgets, vendors, logistics, and collaborating with marketing and advancement staff.