Event Coordinator at Sandy Cove Ministries

North East, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

25.33

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Guest Services, Problem Solving, Organization Skills, Leadership, Written Communication, Verbal Communication, Detail Oriented, Time Management, Administrative Support, Budget Monitoring, Conflict Resolution

Industry

Hospitality

Description

Description For nearly 80 years, Sandy Cove Ministries has been a place where millions of people have connected with God and each other. We offer year-round signature programs designed to uplift and strengthen individuals and families, including summer vacation packages and a day camp for kids. We also contract with ministries and organizations, helping them create their own impactful retreats and events on our property. All of this happens at our breathtaking location on the headwaters of the Chesapeake Bay in North East, Maryland. With 150 guest rooms in our lodge and 220 beautiful acres, we offer guests authentic hospitality and the rest and renewal they crave. ________________________________________________________________________________________________________________________ Sandy Cove Ministries is seeking a full-time Event Coordinator to join our team. Position Summary: Coordinate a range of services to support the individuals and groups attending group events at Sandy Cove Ministries, including meeting room setups, food service requests, adventure activities, and audio-visual equipment rentals. Coordinate meeting room bookings, equipment usage, rooming lists, and meal counts through the reservations system. Work alongside the Sales and Reservation team through administrative support as needed. General Purpose: To serve as the liaison between group guests and the different departments within Sandy Cove to provide superior guest service to help people connect with God and each other. Role Qualifications: A personal relationship with Jesus Christ Must contain an excitement for helping people connect with God and each other BA/BS Degree Preferred Desire to learn Desire to build relationships with people Must be able to work or be on call for all group events Position Responsibilities: Responsible for working closely with Sales Representatives in support of event leaders. Primary contact with event leaders happens via e-mail, phone, and on-site visits to determine their particular group needs and assist them with organizing the details of their event (anywhere from 10 to 450 people) Manage in-house guests by acting as host and manager while groups are on-site to ensure that they have an excellent experience by addressing any concerns or complaints as well as monitoring everyday operations affecting the guests Communicate internally with Sandy Cove department heads through weekly meetings and inputting tasks into the property management system, “Maestro,” to inform the departments of their responsibilities in fulfilling the group needs and ensure excellent guest service Monitor group financials by encouraging groups to meet or exceed their contracted numbers by offering advice, tools, extra services, and prayer to meet or exceed Sandy Cove's budget Assist Sales with administrative support such as creating labels, filing, putting Sales packets together, etc. Be available to assist with Reservation calls as needed. Perform any other requested reasonable tasks assigned Essential skills and experience 3+ years of event coordinating experience preferred Ability to communicate effectively & efficiently, both written and verbal Basic knowledge of hotel and conference centers and their daily operations Extremely detail-oriented Must be creative and possess a strong ability to problem-solve Possess effective organization skills Strong leadership qualities Ability to use computer and necessary programs as used by Sandy Cove Ministries for the coordination of guest information Ability to work with a diverse range of individuals and groups Must be able to work independently and maintain a positive attitude within a very busy environment Ability to prioritize and manage multiple assignments under tight deadlines Reporting to this position: none Nonessential skills and experience: Prior sales experience Experience working in Not-for-Profit camps or conference centers Physical demands of work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical demands: While performing the duties of this job, the employee is required to work extended hours, involving standing and walking as well as viewing a computer screen for long periods. The employee must also sit, use hands, climb stairs, balance, stoop, kneel, see, talk or hear. Work environment: While performing the duties of this job, the noise level in the work environment is usually minimal to moderate. Compensation: Minimum: $17.25/hr. | Maximum: $25.33/hr. Full-Time Employee Benefits: Health Insurance (Individual and Family), Dental Insurance, Life, LTD, Paid Vacation, Paid Sick, Paid Holidays, 401(k) with employer match, service awards, meal privileges, tuition reimbursement, attend Sandy cove events free and discounted lodging for staff and immediate family. Learn more about Sandy Cove by visiting www.sandycove.org.

Responsibilities

Coordinate logistics for group events including room setups, food service, and AV rentals while serving as the primary liaison for event leaders. Manage on-site guest experiences and collaborate with internal departments to ensure seamless event execution.