Event Coordinator at Waverley Country Club

Milwaukie, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

30.0

Posted On

08 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event planning, Food and beverage service, Customer service, Budget management, Microsoft Word, Microsoft Excel, Microsoft Outlook, InDesign, Communication skills, Time management, Administrative tasks, Attention to detail, Teamwork, Problem solving

Industry

Hospitality

Description

Description Position Summary: Assists the Events Director in arranging and directing the activities of Club sponsored and member events in accordance with established policies and procedures. This position is responsible for overseeing and facilitating food and beverage service at private and Club functions with a focus on quality, exceptional service, budget adherence, and accountability. Works with other departments to ensure that members’ and guests’ expectations are exceeded, and the highest quality food and service are delivered. Work Performed · Assists Events Director in arranging & planning banquets, luncheons, meetings, weddings and other social events in conjunction with culinary personnel; obtains & produces pertinent information needed for guest planning. · Provides tours and offers suggestions in an effort to sell the club’s facilities for the occasion being planned. · Performs general office tasks not limited to word processing, preparation of presentations, spreadsheets and analysis. · Responds to inquiries and takes reservations for member functions. · Confirms reservation counts prior to events and provides to the appropriate departments. · Facilitates the billing for all private and Club functions. · Distributes weekly Banquet Event Orders (BEO), floor diagrams, supplements, and calendar of events to each department. · Maintains member event files through catering software programs. · Creates printed materials for events including menus, place cards, and seating signage. · Schedules appointments, answers the telephone, and acts as a receptionist when necessary. · Assists in arranging decorations, entertainment, and other event rental needs. Requirements Minimum Requirements for Position: Associate's degree or extensive experience and knowledge in Food & Beverage. Proficient in using Microsoft Word, Excel, Outlook, and InDesign. Organized and self-directed individual who is “business savvy" and a team player. Ability to handle confidential information in a private and professional manner. Excellent communication and listening skills. Ability to manage multiple priorities and meet specific timelines. Ability to exercise independent judgment in business situations. Creative with a keen eye for detail. Physical Requirements · Required to work irregular and extended hours, including weekends and holidays. · Ability to lift up to 35 pounds. · Must be able to walk, stand, bend and stoop for extended periods of time. Compensation · $28 - $30 (DOE) · Medical, dental, and vision insurance · Participation in Club’s 401(k) plan · Paid time off · Holiday pay · Holiday bonus · Meals

Responsibilities

The Event Coordinator assists the Events Director in planning and executing club-sponsored and private events while overseeing food and beverage service quality. Responsibilities include managing event logistics, maintaining member files, facilitating billing, and providing administrative support to ensure member expectations are exceeded.