Event Executive (Driving Programs) (Luxury Automotive Client) at Octagon

, , United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

40000.0

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Event Execution, Production Coordination, Vendor Communication, Partner Communication, Logistics Management, Staffing Coordination, Asset Management, Critical Thinking, Project Management, Organizational Skills, Problem Solving, Collaboration, Communication Skills, Attention To Detail, Microsoft Office

Industry

Advertising Services

Description

THE JOB / Event Executive (Driving Programs) (Luxury Automotive Client) EXPERIENCES / Responsible for planning and executing event and experiential marketing programs. We are looking for an Event Executive to join our team on a nationwide experiential driving tour. This exciting event provides consumers with dynamic vehicle experiences and luxury test drives! The position will focus heavily on event execution, production coordination, and vendor & partner communication. Responsibilities will include event setup, collaboration with agency partners onsite, and ensuring all onsite aspects are set up correctly and in a timely fashion to ensure event success. The ideal candidate thrives in a fast-paced, live-event environment and can confidently prioritize multiple responsibilities simultaneously. The EE will be highly organized, solutions-oriented, and comfortable collaborating with internal teams, external agencies, partners, vendors, and clients. Outstanding attention to detail, strong critical thinking skills, and a polished, professional presence are essential. This role requires significant travel, including weekends, evenings, and occasional holidays, with extended time spent onsite at events. THE WORK YOU’LL DO Provide support to the National Driving Program team by helping develop, run, and implement key program elements Serve as a key onsite team member, working closely with agency partners, vendors, and internal stakeholders to ensure seamless event execution Act as primary point of contact onsite for select partners and collaborators, proactively troubleshooting and resolving issues in real time Handle event logistics including registration oversight, staffing coordination, asset placement, and experiential elements Track and manage event materials, branded assets, and inventory across markets Onsite lead for event registration THE BIGGER TEAM YOU’LL JOIN Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world. The world needs play more than ever. Are you a Playmaker? WHO WE’RE LOOKING FOR A passion for the luxury automotive industry 1+ years of experience in event planning, event production, or experiential marketing preferred Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems in fast paced, live event environments Proven ability to collaborate effectively with cross-functional teams, vendors, and external partners while also working independently Professional presence and strong communication skills, with willingness to represent a luxury brand in client and consumer facing settings Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word) Valid US driver’s license and clean driving record required Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel: Full time (75%-100%) This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package. Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law. We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Responsibilities

The Event Executive will support the National Driving Program team by developing, running, and implementing key program elements while serving as a key onsite team member ensuring seamless event execution with partners and stakeholders. Responsibilities include acting as the primary onsite point of contact, troubleshooting issues, handling logistics like registration and staffing, and tracking event materials.