JOB INFORMATION

• Type: Full Time
• Title: Event Logistics Associate
• Location: Onsite in New Haven, CT
• Compensation Range: $40,000 - $60,000 per year

POSITION SUMMARY

The Event Logistics Associate will be a key member of the Marketing team, responsible for strategically planning, coordinating, and executing a wide range of events that advance the company’s brand and business objectives. This role will oversee the end-to-end production of conferences, trade shows, webinars, product launches, and other high-impact marketing initiatives.
The ideal candidate brings strong project management capabilities, a creative and detail-oriented mindset, and proven experience delivering both virtual and in-person events that drive audience engagement, generate leads, and elevate brand visibility. Success in this role will require close collaboration with cross-functional teams to ensure every event aligns seamlessly with broader marketing strategies and goals.

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Hospitality, or a related field.
• Experience in event planning or marketing event management.

PREFERRED SKILLS

• Proven track record of successfully planning, executing, and managing marketing events of various sizes and formats.
• Strong project management skills, with the ability to manage multiple events simultaneously and deliver them on time and within budget.
• Experience in digital marketing and using online platforms for event promotion (e.g., social media, email marketing, event registration software).
• Excellent communication, negotiation, and interpersonal skills to work with both internal and external stakeholders.
• Ability to work under pressure and handle the logistics of complex events.
• Strong organizational skills and attention to detail, with the ability to manage resources and timelines effectively.
• Creative problem-solving skills to manage unexpected challenges during event planning and execution.
• Certification in event planning or project management (e.g., CMP - Certified Meeting Professional) is a plus.

PHYSICAL REQUIREMENTS & COMPENSATION

This role is required to work onsite 4 days a week from our office in New Haven, CT. The wage range for this role is $40,000 - $60,000 plus benefits.Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

BENEFITS

One of our core priorities at Veoci is to enable our employees to build a great life and career, and we believe our benefits are an important extension of that philosophy.

• Competitive salary and comprehensive benefits package, including health insurance and access to additional medical services.
• Paid time off, including parental leave and a competitive PTO package
• Workplace flexibility in a positive and inclusive environment
• Opportunities for professional growth and development

Veoci is committed to the principle of equal employment opportunity for all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Veoci will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
This job description is not a contract and confers no contractual rights, privileges, or benefits on any applicant or potential applicant. Veoci has the right to change any and all terms of this job description, including, but not limited to, job responsibilities, qualifications and benefits. Nothing in this job description constitutes an offer or guarantee of employment. Please note that we do not provide immigration sponsorship for this position.
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Education:

• Bachelor’s (Required)

Experience:

• Event planning: 1 year (Preferred)

Ability to Commute:

• New Haven, CT 06510 (Required)

Work Location: In perso

• Plan, organize, and execute marketing events, including trade shows, conferences, product launches, webinars, and customer appreciation events.
• Collaborate with the marketing team to develop event strategies and ensure alignment with overall marketing and business objectives.
• Manage all aspects of event logistics, from budgeting and vendor selection to scheduling, promotion, and on-site coordination.
• Work with external vendors and partners to secure venues, event materials, and necessary resources for events.
• Develop and manage event timelines, ensuring all deadlines are met and event milestones are achieved.
• Oversee event promotion, including digital marketing campaigns, social media, email marketing, and website updates to maximize attendance and engagement.
• Coordinate and manage event registrations, including tracking participants, handling communications, and managing RSVP lists.
• Monitor event performance, gather feedback from participants, and provide post-event reports that analyze key metrics such as attendance, lead generation, and ROI.
• Work with internal teams (sales, PR, product, etc.) to ensure proper representation and messaging at events.
• Ensure that all events adhere to branding guidelines, deliver consistent messaging, and contribute to the company’s overall marketing strategy.
• Stay current on industry trends and emerging event technologies to continuously improve the company’s event strategy and execution.