Event Manager (Experiences) at Williams Racing

Vale of White Horse, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Design, Guest Management, Budget Management, Supplier Negotiation, Logistics Coordination, Stakeholder Management, Project Lifecycle Management, Luxury Hospitality, Team Leadership, Contract Negotiation, Post-Event Evaluation, Vendor Management

Industry

Spectator Sports

Description

Company Description For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name. Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid. Job Description We are looking for an experienced and driven Events Manager to lead the delivery of premium guest programmes and events across our away-from-track and HQ event portfolio. You will own the full event lifecycle, from concept through to on-site execution, working closely with Partners, internal stakeholders, and suppliers to bring world-class experiences to life. Event Design & Delivery Collaborate with the wider team to develop & deliver new event concepts, identifying exciting and distinctive offerings that help Williams stand apart from the competition. Partner with internal stakeholders to define clear objectives for each event, applying creative thinking to deliver experiences that align with brand identity and Partner goals. Support the Senior Experiences Manager in building a robust portfolio of proven event formats that can be delivered seamlessly, while continuing to identify unique, personalised add-ons that elevate the guest experience. Act as the main point of contact for stakeholders and external parties as required by each event, building strong working relationships with Partners, agencies, and suppliers. Direct and coordinate internal colleagues supporting event delivery, ensuring clear roles and accountabilities through planning and on-site phases. Manage guest communications, itineraries, and real-time updates throughout each programme, ensuring guests are well informed and supported at every stage. Attend allocated events to manage on-site delivery, host guests, and resolve issues calmly in a fast-paced environment. Conduct structured post-event reviews, tracking guest and stakeholder feedback against agreed OKRs to evaluate event success and inform planning for future programmes. Travel, Logistics & Supplier Management Source and manage accommodation, transport, transfers, and on-site logistics for each programme, delivered across a global event calendar. Build and maintain a robust pool of suppliers, negotiating contracts and holding them to agreed service standards Lead supplier teams through on-site delivery, ensuring performance aligns with agreed event requirements. Procure bespoke dining experiences, event venues, and custom gifting in line with Partner briefs. Budget & Administration Own programme budgets end-to-end, ensuring accurate tracking, financial efficiency, and compliance with Williams processes. Maintain clear event documentation, including timelines, operational plans, contracts, and evaluation summaries. Oversee event promotion, invitation management, and the events booking platform. Team Leadership & Collaboration Line manage a direct report, supporting their development through clear objective-setting, regular feedback, and ongoing learning and growth opportunities. Collaborate with the wider Hospitality & Events team to drive creative thinking across the department, contributing ideas that enhance the guest experience across all programmes. Work with colleagues to streamline and unify processes and systems across the department, identifying opportunities for greater efficiency and consistency. Other Requirements Provide ad hoc support to the Concierge team as required, including venue sourcing, travel and logistics coordination, and on-site support for guest programmes at F1 races and race weekends. Qualifications 5+ years' experience in events and hospitality roles. Proven experience in hospitality, events, guest management, or travel and logistics management. Experience delivering complex, high-touch guest programmes within high-end hospitality or luxury environments. Experience managing budgets and working within defined processes. Health & Safety qualification (e.g., IOSH or equivalent) beneficial but not essential. Second language advantageous but not essential. Additional Information Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.

Responsibilities

Lead the end-to-end delivery of premium guest programs and events across the company's HQ and global portfolio. Coordinate with partners and suppliers to design and execute world-class experiences while managing budgets and line managing a direct report.