Event Manager at Flyspace Productions LLC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

55000.0

Posted On

30 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Planning, Logistics, Run Of Show Development, Cross Functional Team Coordination, Stakeholder Management, Timeline Management, Budget Management, On Site Execution, Risk Identification, Vendor Management, City Agency Collaboration, Staff Supervision, Client Management, Real Time Problem Solving, Site Planning, Permitting

Industry

Events Services

Description

At Flyspace, we believe that community is essential and that by presenting high quality, spectacular events and projects we can create the shared experiences and unforgettable moments that bring people together. We are an event agency producing large scale public experiences, citywide and community festivals, and private, brand, and corporate events, supported by an integrated in house production division, hospitality team, and creative design team. Our festivals are some of the most visible ways we bring that mission to life, and we are seeking an experienced Event Manager to join our team. As Event Manager, you are responsible for the systems, coordination, and execution that allow thousands of people to safely and seamlessly share an experience. When this role is done well, the event feels effortless to everyone else. This is a unique opportunity to creatively influence the way our guests gather and help create memories. This role exists to plan and execute event operations with precision, clarity, and accountability. You will own operational planning and on site execution for assigned projects. You will collaborate with internal teams, vendors, city partners, and public safety stakeholders. You will be trusted to make decisions in real time that protect the integrity, safety, and success of each event. What This Role Does The Event Manager's primary responsibilities include: Lead operational planning for festivals, events, and projects, including site layouts, logistics, and run of show development Coordinate cross functional teams to ensure alignment across internal support, vendors, and stakeholders and serve as the primary point of contact for clients Manage timelines, documentation, and communication so all moving parts stay organized Manage budgets and event finances, coordinating with the finance department, ensuring that projects meet fiscal goals Oversee on site execution, ensuring setup, event flow, and breakdown meet Flyspace standards Identify risks early and implement solutions that keep events running safely and smoothly Build strong working relationships with vendors, city agencies, and partners Supervise and support staff as needed How This Role Shows Up Your time is split between planning and execution. Planning includes building timelines, managing finances, coordinating stakeholders, and organizing logistics. Execution includes leading on site operations, directing and managing teams, managing clients and stakeholders, and solving problems in real time. Some weeks are structured and planning focused. Others are fully driven by live events. You will manage multiple projects with overlapping timelines This role includes evenings, weekends, and extended hours during events Work happens both in the office and on site. While we work to offer flexible scheduling as needed, this is an in-person role located in Pittsburgh, PA. What We Offer Competitive salary based on experience starting at $55,000 annually Participation in company benefits including health insurance, 401(k) with company match, unlimited PTO, and more Opportunity to lead high visibility, large scale community events A high trust environment with real ownership and decision making responsibility Professional growth within a team that values execution and leadership Work that has meaningful impact across the region What You Should Already Have You likely bring Proven experience managing large scale events, festivals, or complex operational projects Strong organizational skills and the ability to manage multiple timelines and stakeholders Clear and confident communication across diverse groups and mediums Experience working with clients, vendors, public partners, or regulatory environments The ability to lead staff and creative problem solving skills Nice to have Experience with site planning, permitting, or public event logistics Familiarity with safety planning and crowd management principles Familiarity with event related heavy equipment and AV production equipment (audio, lighting, etc) Experience managing food and beverage as part of larger events Previous experience managing direct reports Requirements Full time, exempt position Ability to work a flexible schedule, including nights, weekends, and holidays Ability to lift and move equipment up to 50 pounds, climb, use hands, and Valid driver's license is required to operate any company vehicles, including off street vehicles and equipment Must be over 18. Must be legally authorized to work in the United States for this employer. What Success Looks Like By 30 days, you understand Flyspace systems, active projects, and operational standards. By 60 days, you are leading components of festival planning and coordinating stakeholders effectively. By 90 days, you are independently managing operational execution for events and improving processes where needed. A Few Friendly Notes Before You Apply What to Expect We’ve done our best to outline the key responsibilities and expectations for this role, but like most things in our industry, the details can shift. This description should be seen as a general guide, which may be updated or modified from time to time, rather than a complete list. We’re a flexible team, and we hope you are too! We value adaptability and a collaborative spirit in our team. Work Eligibility In line with federal law, everyone we hire needs to be able to work in the U.S. and complete the standard employment verification paperwork when they join the team. This includes verification of your identity and eligibility to work for us. Everyone’s Welcome Flyspace is an equal opportunity employer. That means we don’t just welcome diversity, we celebrate it. We hire talented humans of all backgrounds and identities, and we’re committed to building an inclusive workplace where everyone can thrive. If you’re into respect, collaboration, and creativity, you’ll fit right in. Let’s Talk Money We believe in being upfront about pay. That’s why we include salary ranges or hourly pay expectations in all our postings, no guesswork required. While Pennsylvania doesn’t mandate this (yet), we think it’s the right thing to do. We also offer a great benefits package, starting on day one. Need Accommodations? Flyspace is committed to creating an inclusive and welcoming workplace and encourage people of all abilities to apply. We will do everything we can within reason to make sure that you are able to participate in the application process and that you are evaluated in an environment that best allows us to assess your skills. If you need reasonable accommodation during any stage of the application or hiring process, please let us know. We're happy to explore how we can support your access and success.

Responsibilities

The Event Manager leads operational planning for large-scale events, including site layouts, logistics, and run of show development, while coordinating cross-functional teams and serving as the primary point of contact for clients. This role also involves managing event finances, overseeing on-site execution, identifying risks, and building strong relationships with vendors and city partners.