Event Manager - Program Team (all genders) at Impossible Founders

Hamburg, Hamburg, Germany -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Project Management, Stakeholder Management, Logistics Planning, Budget Reconciliation, Guest Management, Location Scouting, Vendor Coordination, English Proficiency, Excel, Notion, Slack, Trello, Asana, Communication, Organization

Industry

technology;Information and Internet

Description

Your mission You create experiences that people remember. You plan, coordinate, and execute our events from our own formats to the Program Team’s presence at international conferences. You make sure everything runs smoothly, showcases Impossible Founders and our programs in the best possible way, and strengthens our community, brand, and ecosystem. Planning & organization of our Program-related events Take ownership of Impossible Founders' Program-related events (e.g. workshops and networking events for startup founders, site visits to corporate partners, pitch competitions), which help us educate, inspire, and mentor talented entrepreneurs and their startups Plan events end-to-end: concept, location scouting, logistics, guest management, and on-site coordination Work closely with service providers (catering, tech, design, video, decoration) and keep all moving parts under control Preparation & presence at trade fairs & conferences Plan our program team participation at national and international conferences (booth, tickets, agenda, team coordination) Coordinate with partners, sponsors, and organizers to make sure we’re always in the right rooms Spot communication opportunities such as panels, side events, and meetings and coordinate with the Brand & Communications team Take the lead on documentation and follow-ups to turn events into lasting relationships and leads as well as supporting good storytelling within the Brand & Communications team Event communication & stakeholder management Build close connections with the Program Team as well as the Brand & Communications Team by attending both team meetings, and ensuring that we remain continuously coordinated Work hand in hand with the Event Manager in the Brand & Communications Team to align on company standards, share best practices, and ensure consistent event quality Coordinate with partners, universities, sponsors, founders, and institutions to create strong, well-attended events Ensure that every event supports our branding, communication, and positioning goals, in alignment with the Brand & Communications Team Work hand in hand with content marketing on social media, newsletter, and PR activities before, during, and after events Collaboration with service providers Coordinate experienced event partners for planning, design, technology, and production Prepare clear, sharp briefings that help everyone deliver their best work Keep an eye on timelines and quality so everything runs smoothly and looks professional Follow-up & reporting Measure the success of each event (visitors, leads, feedback, reach, learnings) and share insights with the team Take care of documentation and budget reconciliation Your profile You don’t need decades of experience to make a real difference. If you love organizing events, enjoy keeping many threads in your hands without losing your calm, and want to help build something meaningful in the startup ecosystem, you’ll feel at home with us. What matters most to us 0–2 years of experience in event management, project management, or operations Very good English (German skills are a plus) A structured, proactive, and solution-oriented way of working Strong organizational talent and project management skills Joy in communicating and coordinating with many different stakeholders (founders, partners, agencies, universities, etc.) Resilience and calmness during peak periods – you stay focused and friendly even shortly before the event starts Confidence in using Excel/Sheets and common project tools (e.g. Notion, Slack, Trello, Asana, etc.) Additionally, it would be a plus if you bring Experience in a startup, tech, or university environment Experience working with event, design, or production agencies Basic understanding of communication and brand work (e.g. how events contribute to positioning) Genuine interest in DeepTech, science, and innovation – you’re curious and want to understand what’s behind the buzzwords Why us? At Impossible Founders, the people behind the impossible are the most important catalyst. That's why we do everything we can to create a collaborative working environment: Responsibility & autonomy: You take on real responsibility from day one and have the freedom to actively shape your role and the company. Output counts, and you are given the freedom you need to do your job in the best possible way. Flexible & family-friendly working: We offer a high degree of flexibility through our hybrid work setup. Mondays are our shared office day, while on other days you can choose whether to work remotely or from the office — depending on what works best for your role, team, and personal circumstances. Meaningful mission & impact: You will work on projects that address real challenges in AI, climate tech, and beyond. You will achieve impact and visibility by working closely with founders, researchers, and leading partners. Collaborative culture & diversity: We cultivate a collaborative culture—practical, ego-free, and driven by shared responsibility. Our team is characterized by diversity and openness. The company language is English so that everyone feels welcome. Attractive working conditions: 30 days of vacation Deutschlandticket International team and English as company language Central office in a prime location Choice of your own hardware About us Impossible Founders is one of Germany’s boldest DeepTech startup factories. Our mission: turning groundbreaking technologies into real companies – with the potential to change the world. We collaborate with leading scientists, fearless founders, and renowned institutions. Our ventures emerge in future-focused fields like Artificial Intelligence, Quantum Technology, advanced materials, and Green Tech. If you’re ready to make the seemingly impossible possible, you’re in the right place. We welcome applications from all talented individuals, regardless of gender, age, sexual orientation, ethnicity, cultural background, or abilities. Diversity makes our team stronger! https://www.impossible-founders.com/

Responsibilities

Plan and execute end-to-end program-related events, including workshops, pitch competitions, and presence at international conferences. Coordinate with internal teams and external service providers to ensure consistent branding and high-quality event delivery.