Event Manager at Tennessee Grasslands LLC

Gallatin, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Banquet Sales, Client Relations, Revenue Growth, Budget Management, Vendor Negotiation, Sales Strategy, Event Execution, BEO Creation, Staff Coordination, Communication, Interpersonal Skills, Point-of-Sale Systems, Microsoft Office Suite, Food And Beverage Operations, Alcohol Service Compliance

Industry

Hospitality

Description

NOW HIRING: EVENTS MANAGER Full-Time | Gallatin, Tennessee (Nashville Area) | Reports to Director of Food & Beverage About Grasslands Club Grasslands Club is a premier private multi-facility golf and country club located in Gallatin, Tennessee — just north of Nashville. We are home to two distinct club communities, Tennessee Grasslands Golf & Country Club and Foxland Harbor Golf & Country Club, offering our members an exceptional experience across championship golf, dining, social events, and more. At Grasslands Club, we take pride in delivering a world-class member experience grounded in our core values of Service, Integrity, Accountability, Positivity, and Hustle. We are seeking talented, passionate professionals who share our commitment to excellence and are eager to contribute to a culture where every detail matters. Position Overview The Events Manager is a dynamic, client-facing leader responsible for driving the planning, sales, and flawless execution of all banquet events, private events, member events, and golf outings at Grasslands Club. This role is central to the Club's revenue growth, member satisfaction, and overall event experience. The Events Manager works cross-functionally with the Food & Beverage team, Culinary, Marketing, and other departments to deliver exceptional events from concept through completion. Key Responsibilities Sales & Business Development * Solicit new and existing accounts through outreach, site inspections, and community networking to meet or exceed revenue goals * Develop a prospective client pipeline including corporate contacts, civic organizations, real estate offices, chamber of commerce, member referrals, and bridal markets * Implement sales, marketing, and public relations strategies to grow banquet and event revenues * Manage event budgets and negotiate vendor agreements on behalf of clients * Collaborate with the Director of Marketing & Communications on targeted marketing plans, promotions, and event materials Event Planning & Management * Oversee all aspects of event planning, coordination, and on-site execution for private events, member events, weddings, and golf outings * Create and maintain Banquet Event Orders (BEOs), floor charts, staffing schedules, and event timelines * Lead weekly BEO meetings with the Food & Beverage team, Executive Chef, and Member Events Coordinator * Coordinate staffing needs for each event and assist in preparation of banquet staff schedules * Produce post-event recap reports evaluating profitability, guest satisfaction, and opportunities for improvement Communication & Client Relations * Serve as the primary point of contact for event clients, responding to all inquiries within 24 hours * Build and maintain strong relationships with members, clients, vendors, and community partners * Ensure all event details, expectations, and logistics are clearly communicated across all relevant departments Administration & Financial Oversight * Track and communicate event revenue, cost of goods sold, labor, and operating expenses to the Director of Food & Beverage * Compile forecasts, budgets, and reports as directed * Maintain a current master event calendar accessible to all Club team members * Process and file vendor invoices; ensure all event contracts are completed prior to planning * Utilize the point-of-sale system and back-office accounting system proficiently Qualifications * Minimum 2–3 years of experience in event management, banquet sales, or hospitality — private club, hotel, or resort experience strongly preferred * Proven track record of meeting or exceeding sales goals and delivering high-quality events * Strong organizational skills with exceptional attention to detail * Outstanding communication and interpersonal skills; professional presence with members, clients, and team * Proficiency in event management software, point-of-sale systems, and Microsoft Office Suite * Ability to work flexible hours including evenings, weekends, and holidays as events require * Knowledge of food and beverage operations, alcohol service compliance, and banquet service standards What We Offer * Competitive salary commensurate with experience * Comprehensive benefits package including health, dental, and vision insurance * Paid time off and holiday pay * Meals on duty and employee perks * A supportive, values-driven team culture with opportunities for professional growth * The opportunity to be part of a premier private club experience in the greater Nashville area

Responsibilities

The Events Manager drives the planning, sales, and flawless execution of all banquet events, private events, member events, and golf outings, serving as a central role for revenue growth and member satisfaction. This involves soliciting new accounts, developing sales strategies, overseeing event logistics from concept to completion, and coordinating cross-functionally with F&B and Culinary teams.