Event Operations Admin Assistant at Newton Media Ltd

, , South Africa -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

18000.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Operations, Logistics, Administration, Communication, Organizational Skills, Attention to Detail, Website Content Management, HTML, Microsoft Office, Excel, Event Management Systems, Supplier Coordination, Budget Tracking, Invoice Processing, Creative Problem-Solving, Team Collaboration

Industry

Book and Periodical Publishing

Description

Location: South Africa (remote) Contract type: Freelance Salary: 18K ZAR per mnonth Newton Media delivers high-quality B2B conferences and events across global markets. We are looking for a highly organised and detail-driven Event Operations Admin Assistant to support our UK events team. This is a freelance, home-based role in South Africa, ideal for someone early in their events career who wants hands-on experience in event operations, logistics, and administration within a fast-paced B2B environment. About the Role You will play a key part in the smooth planning and delivery of our event portfolio, providing critical back-office and logistical support. Reporting to senior events staff in the UK, you will help maintain documentation, coordinate suppliers, manage event deliverables, and support the operations workflow from planning through to execution. This role requires exceptional organisation, accuracy, communication skills and the ability to manage multiple deadlines at once. Key Responsibilities Administrative & Logistics Support Maintain accurate event documentation, trackers, schedules, and shared files. Collect and manage sponsor and speaker materials (bios, headshots, logos, deliverables). Update event websites with programme content, speakers, and sponsor profiles. Prepare and distribute marketing collateral and operational materials. Organise couriers, shipments, and printing of event materials. Supplier & Stakeholder Liaison Liaise with suppliers for quotes, confirmations, and basic logistical coordination. Communicate with sponsors and speakers to ensure timely delivery of required assets. Provide updates to internal teams (marketing, editorial, sales) on event progress. Finance & Reporting Maintain accurate financial records and support budget tracking. Process invoices and ensure correct documentation. Contribute to weekly progress reports and flag risks or delays Essential Skills & Experience (must-have) Please only apply if you meet all essential criteria. 1+ year experience in events, logistics, administration, or similar. Strong website content management skills (regular editing & updating). Experience with HTML or basic coding is a significant advantage. Outstanding organisational skills and high attention to detail. Confident communicator; able to liaise with suppliers, sponsors, and internal teams. Ability to juggle multiple deadlines and remain calm under pressure. High degree of accuracy in executing event logistics. Proficiency in Microsoft Office, especially Excel. Experience with event or project management systems. Proactive, collaborative, and eager to learn. Set up to work from home. Desirable (nice-to-have) Experience in events, media, or B2B publishing. Familiarity with event tech platforms (e.g., Bizzabo). Experience with CRM/supplier management systems. Basic understanding of contracts and supplier agreements. Canva, PowerPoint, Gmail proficiency. Creative problem-solving and an eye for design. Behavioural Fit We’re looking for someone who is: Friendly, confident, and comfortable communicating by email or phone. Hands-on, reliable, process-driven, and diligent. Able to adapt to changing priorities and stay organised. A strong team player who takes ownership and asks for help when needed. Why Work With Us? Work closely with an experienced UK events team. Gain exposure across all operational aspects of B2B events. Join a supportive, collaborative environment with room to grow. Opportunity to build a career in events operations and logistics.

Responsibilities

You will provide critical back-office and logistical support for event planning and delivery. This includes maintaining documentation, coordinating suppliers, and managing event deliverables.