Event Operations Coordinator - Museums and Collections at University of Melbourne

Parkville, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

109163.0

Posted On

27 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Delivery, Team Leadership, Budget Management, Stakeholder Relationship Building, Logistics Coordination, Operational Excellence, Recruitment, Training, Performance Feedback, Financial Reconciliation, Risk Management, Compliance, Safety Protocols, Communication Skills, Interpersonal Skills, Project Management

Industry

Education Administration Programs

Description

Role type: Full-time; Continuing Department: Global Culture & Engagement Salary: UOM 6 -$100,847 - $109,163 p.a. plus 17% super Deliver high-impact events across prestigious cultural venues / Drive commercial viability and stakeholder engagement / Lead and develop event teams Apply now to coordinate and deliver exceptional events that enhance the University's cultural reputation and commercial success. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As the Events and Venue Operations Coordinator, you will have the opportunity to lead the planning and delivery of diverse commercial and stakeholder events across the University's prestigious cultural venues. You will gain invaluable experience in event management, team leadership, and operational excellence whilst working with internal stakeholders, external partners, and senior leadership. This role offers you the chance to shape vibrant, commercially viable events that strengthen the University's cultural strategy and community engagement. Your responsibilities will include: Lead End-to-End Event Delivery: Plan and coordinate complex commercial, stakeholder, and strategic events including conferences, exhibition launches, and special events, ensuring alignment with departmental objectives and compliance requirements. Provide Team Leadership and Supervision: Oversee and recruitment of event supervisors and casual staff, delivering onboarding, training, and performance feedback to foster a positive and high-performing team culture. Manage Event Operations and Budgets: Develop event plans, timelines, run sheets, and budgets, track expenditure, and reconcile post-event financials whilst identifying opportunities for efficiency and commercial improvement. Build Stakeholder Relationships and Coordinate Logistics: Collaborate with internal teams, venue caterers, commercial clients, and suppliers to ensure consistent event delivery and maintain strong working relationships across the organisation. You may be a great fit if: You are an experienced events professional with demonstrated expertise in coordinating complex events, managing multiple concurrent projects, and supervising teams in fast-paced environments, combined with strong stakeholder management and operational judgement. You may also: Have experience coordinating and delivering complex events within large or multifaceted organisations. Possess proven ability to manage multiple events simultaneously whilst balancing competing priorities and changing requirements. Demonstrate strong supervisory experience with casual or event-based teams, including briefing and on-the-day guidance. Have a solid understanding of operational risk, compliance, and safety protocols with the ability to identify and escalate issues appropriately. Exhibit excellent communication and interpersonal skills with the ability to engage confidently with senior stakeholders and external partners. Have experience or a keen interest in working within the arts, museums, and gallery sector. For further information, please refer to the attached PD. What we offer you We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Global Culture & Engagement Led by the Deputy Vice-Chancellor (Global, Culture & Engagement), Chancellery Global, Culture and Engagement provides strategic guidance and expert advice for internationalisation and global engagement, government affairs, community partnerships, stakeholder engagement, museums and collections and arts and culture. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout the process. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with "Korin-Korin" our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential If this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience Learn more about the application process, including tips and FAQs. For recruitment queries, email Alessandro Storani hr-careers@unimelb.edu.au. Please include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 26 March 2026 - 11:55 PM; Melbourne time zone. Position Description: PD_JR-009708 Event Operations Coordinator - Museums and Collections .docx Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The coordinator will lead the end-to-end planning and delivery of complex commercial, stakeholder, and strategic events, including conferences and exhibition launches, ensuring alignment with objectives and compliance. Responsibilities also include supervising and developing event teams, managing budgets, tracking expenditure, and coordinating all necessary logistics with internal and external partners.