Event Operations Manager - Arabic Speaker at Informa

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

09 May, 26

Salary

0.0

Posted On

08 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Budget Management, Communication Skills, Team Leadership, Problem Solving, Health And Safety Knowledge, Project Management, Supplier Management, Sustainability Practices, Interpersonal Skills, Procurement Practices, Bilingual Communication, Attention To Detail, Time Management, Mentoring, Technical Delivery

Industry

Information Services

Description

Company Description Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and AliBaba. Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia. Job Description We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to: · Work within a highly dynamic business with the energy and style of a start-up · Be part of building a business that is launching new products and events at scale · Grab an opportunity to accelerate your career and make a real impact. Portfolio 3 is searching to build out it’s Operations team with a new Operations Executive to join the team and help strengthen our foundation. Heading into it’s 3rd year, the portfolio is looking to build an it’s initial success with CPHI Middle East, Umrah & Ziyarah Forum, and Saudi Maritime & Logistics Congress. With some more exciting projects on the horizon you could be one of the key drivers in the next stage of bringing amazing experiences to, and forging memorable brands in, The Kingdom. As Portfolio 3 is building and growing we are looking for someone to come and help specifically, but not limited to, the delivery of: · The expanding Umrah & Ziyarah Forum ecosystem · The evolving Innovation Driven Water Sustainability (IDWS) event after a successful 1st year. The Operations Manager is responsible for the professional operational delivery of their allocated events; features and projects. You will ensure that all are delivered to the highest possible standards and to the satisfaction of all parties involved consistently throughout the year. Reporting to the Head & Senior Operations Managers, the Operations Manager will be responsible together with the Senior Operations Manager for implementing the EMEA Operations objectives. The intention is for the Operations Manager to eventually take full lead on running these streams, with High Level Ministry involvement and communication required. The Operations Manager should lead by example and demonstrate a professional responsibility to the department at all times. Adding value to the Operations Department and Portfolio alike and helping others to build their knowledge and ability for the future of Tahaluf. Operational Duties · Be the key point of contact for the show teams in all matters on your allocated shows, internal and external. · Accountability for setting, regular forecasting & achieving operational show budgets for allocated events. · Responsibility for successful show management and technical delivery of several physical and digital events throughout the year including features & fully undertaking all related tasks. · Manage production and implementation of show project plans ensuring all operational tasks are carried out on a timely basis according to individual project plans and within deadlines across all your events. · Ensuring all allocated events are working within the company’s H&S, Security & Sustainability guidelines at all times · Implementation of internal and external Service Level Agreements on all allocated events. · Oversee production and delivery of the show exhibitor manual · Communicate with suppliers to manage the brief, design, feature production and signage process in co-ordination with show teams and sponsors. · Communicate with suppliers and show teams to manage the brief, design, production and management of Registration areas and overall welcome experience. · Compile post event reports and KPI analysis · In collaboration with the Procurement team, monitor the ongoing performance of key contractors and troubleshoot / identify remedial action as required on each event. Management · Manage, mentor & develop line reports & others within the EMEA Operations team, You will manage line reports on a day to day basis where applicable, each of these may be allocated across multiple events throughout the year requiring you to work alongside other Operations Managers to effectively balance workloads & priorities for each team member individually. · Setting, monitoring and management of direct reports’ performance objectives and identifying training needs. · Work with colleagues to achieve best practice in terms of operational planning and management. Compliance / legal / H&S / Sustainability · Adhere to all Informa compliance requirements and monitor supplier performance to ensure they are meeting our requirements · Follow the complete HSS Operating Model for all allocated events, submitting paperwork as required in a timely and concise manner and embedding best practice & continual improvement’s into all your event planning · Collaborate with Informa H&S team to ensure suppliers meet and exceed our H&S requirements. · Work with H&S team on remedial measures where necessary · Be an active partner of the Informa Sustainability team and look for opportunities to support and enhance our sustainability initiatives Qualifications · Educated to degree level or equivalent Qualities needed for the role · Strong and effective verbal and written skills in Arabic and English. · 5 years of events industry experience or similar. · Must have independently and successfully managed operations on multiple large events to a consistently high standard. · Experience of managing, supporting & developing multiple line reports simultaneously. · You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors. · Effective communication skills – being able to liaise with Operations team members as well as working with & reporting to Director Level individuals throughout the portfolio(s). · Familiarity with good procurement practices · Excellent interpersonal skills and the ability to inspire and motivate others, thinking outside the box for creative solutions. · Ability to anticipate problems and/or put contingency plans in place · A proven ability to work to tight deadlines, with attention to detail under pressure is a pre requisite. · Willingness and ability to travel / work across differing time zones especially within the EMEA region · Proven knowledge of exhibition H&S Guidelines and implementation. · Computer literate and proficient in the use of commonly used business software and project management software · Effective verbal and written English and Arabic communication skills · IOSH Managing Safety Certificate (or equivalent) as a minimum. · Prior large budget management skill is a plus Additional Information What you will get Medical Insurance for you and your family Annual leave – 25 days Remote working on Sundays Working anywhere – 4 weeks every year Schooling Allowance (up to 3 kids). Family visa costs (up to a max of three children) Individual annual flight allowance for expats International Relocation Package* Paid flight to Riyadh – for you and your family (up to a max of three children) 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs Individual paid flight home and an end-of-service gratuity payment when leaving the company* Local Relocation Package* Paid flight to Riyadh – individual and family (up to a max of three children) 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs *If eligible We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.

Responsibilities

The Operations Manager is responsible for the professional operational delivery of allocated events, ensuring they meet high standards and stakeholder satisfaction. This includes managing budgets, overseeing event execution, and collaborating with various teams and suppliers.