Event Overlay Manager at SailGP

, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

AutoCAD, Vectorworks, Project Management, Budget Management, Team Management, Health and Safety, Event Planning, Crowd Management, Communication, Organizational Skills, Problem Solving, Detail Orientation, Collaboration, Flexibility, Sustainability, Risk Management

Industry

Design Services

Description

About: The Rolex SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60 mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season. SailGP also races for a better future, championing a world powered by nature. In 2020, SailGP set a new standard as the first climate positive sports and entertainment property and began delivering actions and innovations that advance the global adoption of clean energy. Underpinning the organization’s purpose-driven agenda is a diversification of the league, with the goal of immediately progressing gender equity and inclusivity. SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance. Summary: The Overlay Manager leads on the overall site design and technical requirements for SailGP Americas events. Working closely with the Regional Director, Head of Event and wider Americas teams, this role will be responsible for ensuring the infrastructure is in place for seamless event delivery. This role will be based at our Global HQ in London, however it's primary responsibility will be supporting the Americas region. Key Responsibilities: Develop detailed site layouts and plans for the event (CAD) covering all aspects of the event including but not limited to, tech site, race stadium (hospitality spaces, grandstands, temporary structures. activations, etc.), operational areas (media centre, broadcast compound, etc.) and satellite sites as required. Plans must include build phases, emergency planning routes, and various other requirements as requested by planning teams. Responsible for building a fully integrated venue design that includes all information required for local and global suppliers to develop plans accordingly and accurately whilst being mindful of the event experience. Review and adjust specifications as needed to meet evolving project needs. Support the management of quotes and specs for all temporary structures, ensuring alignment with operational requirements and availability within the local market. Work collaboratively with the working group (colleagues, Local Production Agency, suppliers and contractors) responsible for the delivery of the temporary installations for all of SailGPs Americas events. Create, manage and maintain a robust project management plan for the event operations ensuring the plan drives efficiency and aligns with all health and safety, risk management and sustainability requirements as per SailGP standards and policies. Responsibility for ensuring the structural and technical requirements of teams are met including the Tech Team, Tent Team, global partners (Aggreko, DP World, etc) and Hospitality (cable and fibre routes etc.). Lead on assessing the overall site readiness, ahead of build, arranging relevant works in preparation for first day of build including site marking out to completing pre-event checks before gates opening to report to Event Control. Enforce health and safety compliance alongside SailGP and Local Production Agencies, and suppliers. Key Expectations: Strong competency in AutoCAD and Vectorworks, as well as developing technical scopes and RFP documentation Knowledge of site feasibility studies and surveying practices Knowledge of risk management and health and safety management systems Understanding of structural engineering considerations in context of temporary structures General event operational awareness and experience Experience in resolving on-site issues promptly and effectively to maintain project progress Flexible and adaptable, with the capacity to respond confidently to changing circumstances and demands. Maintain well-organised documentation, including updated drawings, version control, change logs, and relevant project records. Knowledge of crowd management principles, including standard calculations and ratios commonly applied in event planning. Champion an inclusive environment where diversity is valued Advocate and promote SailGP Values and contribute to a positive culture Operate with a financially responsible mindset and strive for the commercial sustainability of SailGP Consider how each team action contributes to Better Sport, Better Planet About You: Strong proven experience in venue design planning and site management for live events in greenfield sites. Preferably within sports. Strong experience in project management, procurement and budget management Experience in team management and project lead roles overseeing multiple projects in parallel. Experience in developing and overseeing build and derig programs including resource allocation and management. Experience of implementing, owning and enforcing the venue health and safety rules and processes, as necessary for a temporary event. Appreciation for accuracy and pays close attention to detail when handling key information Proficient organisational, prioritisation, communication and administrative skills Able to communicate confidently and adapt communication style according to the needs of the stakeholder Able to work independently but values working collaboratively as part of a team Works effectively and enjoys a fast-paced, start-up environment Entrepreneurial spirit with a desire to exceed expectations Comfortable working with multiple stakeholders across multiple departments Ability to work with teams located internationally and across various time zones Ability to make decisions effectively, be agile and solution focused Location: London, United Kingdom. Hybrid working model with a minimum of 3 days per week in the London Office. SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.

Responsibilities

The Overlay Manager leads the overall site design and technical requirements for SailGP Americas events, ensuring the infrastructure is in place for seamless event delivery. This includes developing detailed site layouts, managing temporary structures, and ensuring compliance with health and safety standards.