Event Planner (Part-Time, On-Call) at The Tech Interactive

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

25.0

Posted On

23 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Event Coordination, Public Speaking, Listening Skills, Google Suite, When to Work, Tripleseat, Ticketure, Staffing, Vendor Management, Operational Support

Industry

Museums;Historical Sites;and Zoos

Description

Position Description The Event Planner provides support in the staffing and execution of events and facility rentals at The Tech Interactive. Primary duties include assisting guests with hands-on learning experiences, performing operational duties, and acting as a backup for the Event Supervisor as needed. The role requires flexible availability, primarily during evenings and weekends, and will be scheduled based on the event calendar. The Events Lead and is an on-call, non-exempt (hourly) role reports to the Director of Event Sales. Responsibilities Attend an event briefing prior to the start of the event in order to execute all aspects of the event. Support coordination for load-in, set-up, and tear-down of events and ensure that procedures are followed and problems solved. Assist with end-of-event walk-through with caterers and vendors, ensuring all requirements are met to leave the facility clean and free of damage, and complete end-of-event report. Serve as one of the on-site support contacts for clients during events and maintain hands-on event support during the event. Assist with volunteer assignments and coordinate breaks as needed. Participate in scheduled meetings and training sessions. Communicate with the Engineering, Audio/Visual, and Facilities staff to ensure that all exhibits, electronics, and lighting in the gallery are functioning properly. Attend weekly Special Events meetings and other meetings, as necessary. Maintain current knowledge about The Tech’s programs, IMAX films, exhibits, and other guest-related information. Complete additional related tasks or duties as assigned by the supervisor/manager. Requirements and Skills 1+ years experience in customer service, event coordination, and/or execution. Supervisory experience is a plus. Display excellent customer service, public speaking, and listening skills. Ability to learn and utilize multiple software and cloud-based programs, such as Google Suite, When to Work, Tripleseat, and Ticketure. Working Conditions and Schedule Flexible schedule that is able to match availability to event scheduling needs. Ability to work in a public setting interacting with visitors, vendors, and clients and follow required safety protocols. Ability to adhere to The Tech’s grooming guidelines and project a professional image during an event. Physical ability to lift and move furniture up to 50 lbs during set-up and tear-down. Inclusion, Diversity, Equity, and Accessibility (IDEA) at The Tech Our success is dependent on building teams that include people from different backgrounds and experiences who challenge each other’s assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including but not limited to those from historically marginalized groups — women, people with disabilities, people of color, people who are lesbian, gay, bisexual, transgender, and/or nonconforming, veterans, and people from different socioeconomic backgrounds. The Tech will provide an equal opportunity in recruitment and employment to all individuals and will not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable law. Any applicant with a disability may contact The Tech Interactive to arrange for accommodations. Please contact the Tech at careers@thetech.org or call (408) 795-6248.

Responsibilities

Provide operational support for the execution of events and facility rentals, including set-up, tear-down, and guest assistance. Act as an on-site contact for clients and coordinate with internal staff to ensure facility functionality.