Assists in planning, implementation, and post-event follow-up for large-scale or complex meetings and events. Strategically partners with meeting and event sponsors to define event goals, business objectives, and target audiences. Events may be on-site or virtual.

JOIN OUR TEAM AS AN EVENT PLANNER, SPECIALIST

Are you passionate about creating exceptional event experiences? Conference and Event Planning (CEP) is seeking a talented and driven Event Planner, Specialist to join our dynamic team. In this role, you’ll have the opportunity to design and deliver world-class events that vary in size, format, and audience—ranging from internal leadership meetings to large-scale conferences.

WHAT WE’RE LOOKING FOR

We’re seeking candidates with:

• A strong background in corporate event planning and project management
• Proven experience managing complex logistics and multiple vendors
• Excellent organizational and communication skills
• The ability to thrive in a fast-paced, high-performance environment

Experience working with executive leadership and a demonstrated ability to drive outcomes while embracing diverse perspectives are highly valued.

QUALIFICATIONS

• Three years related work experience.
• Undergraduate degree or equivalent combination of training and experience.

WHAT YOU’LL DO

As an Event Planner, you’ll be responsible for the end-to-end planning and execution of events, including:

• Sourcing venues and negotiating contracts
• Coordinating room layouts, food and beverage, and entertainment
• Managing vendors and audio/visual logistics
• Overseeing event budgets and timelines

You’ll collaborate closely with senior stakeholders and cross-functional teams to ensure each event aligns with strategic goals and delivers a seamless experience.

CORE RESPONSIBILITIES

1. Coordinates and leads the logistics for higher profile and/or highly complex meetings and events under general direction of marketing, communications, and event planning leaders. Leads the development and execution of medium complexity meeting and events independently. Consults with senior leaders to define event goals, business objectives, and target audiences. Assists decision makers in planning and troubleshooting pre-event, day-of event, and post-event. Tracks event budget and discusses with event sponsors and managers as budgetary concerns arise.
2. Supports presenters through on-site and virtual support. Tracks and communicates post-event reporting and follow-up activities to appropriate parties. Gathers pre- and post-event data for analysis. Consults with leaders to make event-related business decisions using data reports, anecdotes, and industry best practices as appropriate.
3. Delivers clear, timely, and accurate communications on conference and event status and issues regularly to stakeholders, including leaders, team members, and senior managers. Independently coordinates and proposes solutions to meeting and event issues. Contributes to contingency planning efforts.
4. Assists team with the identification, evaluation, and resolution of meeting and event obstacles. Elevates items of high concern to senior management and recommends courses of action.
5. Fosters effective communication and partnership with external partners. Liaises between internal and external partners as needed.
6. Ensures Vanguard protocol is followed throughout any administrative or logistical activities. Surfaces issues to appropriate parties proactively.
7. May informally coach less experienced meeting and event planning and communications crew to build team expertise and capacity.
8. Participates in special projects and performs other duties as assigned.